Explanation
BACKGROUND: For the option to purchase Recreation Apparel for the Recreation and Parks Department, in order to provide uniform apparel to Recreation and Parks employees and various Recreation program participants. The term of the proposed option contracts would be two (2) years, with the option to extend the contracts for one additional one-year period. The Contracts are through March 31, 2012. The Purchasing Office opened formal bids on February 4, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003461. One-hundred Forty-three (143) bids were solicited (MBR: 0; F1: 2). Eleven (11) bids were received. The solicitation was divided into seven (7) Groups (each group included a different clothing item). For uniformity purposes, a low bidder would be determined for each group and awarded the entire group. Vehicle Accessory Center, LLC was low numeric bidder for Groups 1-6. However, their bid for items 5A-5D in Group 5 did not meet the specifications. All Star Sports was numeric low bidder on Group 7, but their bid on item 7A did not meet the specifications.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Vehicle Accessory Center, LLC, CC#810584681 (Expires February 5, 2012), Items 1A-1J. 2A-2H, 3A-3H, 4A-4G, and 6A-6F; $1.00
Ad-Wear & Specialty of Texas, Inc., CC#760497826 (Expires November 9, 2011), Items 5A-5G., $1.00
Great Opportunities Inc., dba Sportsales, CC#311090597 (Expires September 21, 2011), Items 7A-7B and 8A-8B; $1.00.
Total Estimated Annual Expenditure: $25,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of v...
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