Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify a contract with Decade Software Company LLC, established through purchase order EL000490, for the annual renewal of maintenance and support services, on behalf of Columbus Public Health, effective July 1, 2010 through June 30, 2011. The original contract was established by the Health Department in the amount of $135,000.00; this contract provided language that allows for renewals at the conclusion of the ending term. Also, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
The Envision Windows and the EnvisionConnect software application provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.
Services provided include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service Columbus Public Health would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.
FISCAL IMPACT: In fiscal year 2007, $85,300.00 was encumbered and expended for maintenance and support services with Decade Software Company LLC, and $78,300.00 for the 2008 contract. During fiscal year 2009, the department expended $78,300.00 for the same services. For this contract modification funding is available within the 2010 Department of Technology's Information Services Fund. The cost associated with this contract period, from July 1, 2010 through June 30, ...
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