Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to renew an annual agreement (Service Contract # 2164456) for maintenance and support with the Oracle USA, Inc. for the twelve month coverage period from May 31, 2010 through May 30, 2011. This agreement provides computer programming software maintenance on the SPL/WAM system and obligates Oracle USA, Inc. to provide upgrades, new releases, and maintain the work request and asset management system software licensed to the Department of Public Utilities. The amount of funds needed for the renewal of this annual maintenance and support agreement is $61,733.83. This ordinance also requests approval to continue services provided by Oracle USA, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions; and so as not to negatively impact the operation of the services provided by the Department of Public Utilities to the citizens of Columbus and the surrounding area.
FISCAL IMPACT:
The cost for the annual renewal agreement for computer programming software maintenance and support on the SPL/WAM system for the year 2008 was $33,638.65 and $59,935.78 in 2009, with the provider Oracle USA, Inc. The cost associated with this year's annual renewal agreement is $61,733.83, with a coverage period from May 31, 2010 through May 30, 2011. Funds are budgeted and available in the Department of Technology Internal Service Fund Budget to fund this purchase.
CONTRACT COMPLIANC...
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