Explanation
BACKGROUND: For the option to establish two (2) UTC contracts to purchase Small Electric Motors for various City of Columbus agencies and the Division of Sewerage and Drainage, the largest user. The term of the proposed option contracts would be two (2) years, expiring May 31, 2012, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 25, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003500. Forty-four (44) bids were solicited (MBR-2, M1A-1, F1-1). Five (5) bids were received. The solicitation consists of catalog bids for various motor manufacturers. The Purchasing Office is recommending awarding to the lowest, responsive, responsible and best bidders, as follows:
Applied Industrial Technologies, Inc.: lowest responsive bid, Items #3, 8, 16, 22 and 23; CC#34-0117420 (Expires 01/15/11); $1.00
GD Supply Inc., dba Johnstone Supply: lowest responsive bid, Items # 1, 4, 5, 9, 10, 11, 12, 13, 14, 17, 20 and 24; CC#31-1114455 (Expires 07/29/11); $1.00
There will be no awards for Items 2, 6, 15, 18 and 19, as no bids were offered. Additionally, there will be no award for Line 21 as there was only 1 bid on that line item and the Vendor's bid was non-responsive.
Total Estimated Annual Expenditure: $25,000.00, various agencies. The Division of Sewerage and Drainage is the largest user.
The companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. The Division of Sewerage and Drainage and all other City Agencies will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorize and direct the Finance Management Director to enter into two (2) contracts f...
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