Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, and services for the Fleet Management Division. These are used to repair and service many of the City's vehicles.
City Universal Term Contracts (UTC's) are in place for some of these parts, supplies, and accessories. Otherwise, parts not on a City UTC can be purchased from State Term contracts. Accordingly, this legislation also authorizes the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per the terms and conditions of State Term contracts with Wingfoot Commercial Tire and WD Tire Warehouse. Ordinance 0582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts.
Fiscal Impact: The Fleet Management Division 2012 operating budget contains nearly $6 million for the purchase of automotive parts, supplies, and services. This legislation authorizes an expenditure of $3,410,000 with various vendors to purchase automotive parts, supplies, and services. This legislation also authorizes an expenditure of $350,000.00 with Wingfoot Commercial Tire and WD Warehouse to purchase automotive and truck tires.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts, supplies, tires, and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles. This ordinance is contingent on the passage of the 2012 budget.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, tires, and services for the Fleet Management Division per the terms and conditions of various Universal Term Contracts and State of Ohio Cooperative Contracts; and to declare an emergency. ($3,760,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process of the Purchasing Office; and
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase automotive parts, supplies, and services for motorized equipment; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in Ohio DAS Cooperative contracts and State Contract STS 260 is available for the purchase of automotive and truck tires; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and services for the repair of approximately 5,000 City vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of Universal Term Contracts for automotive services and parts, as follows:
Bell Equipment- CC# 381941706 expires 10/28/2012; Contract FL004227 expires 04/30/12, FL004964 expires 05/31/13
Annual expenditure projection: $220,000.00 (parts) & $220,000.000 (service)
Dick Masheter Ford- CC# 310729896 expires 12/02/2013; Contract FL003964 expires 03/31/12
Annual expenditure projection: $340,000.00 (parts)
Jeff Wyler Columbus Inc - CC# 452898286 expires 11/08/2013; Ct, FL004085 expires 09/30/12, FL003969 expires 03/31/12
Annual expenditure projection: $135,000.00 (parts)
Center City International- CC# 311048371 expires 6/15/2012; Contract FL004967 expires 05/31/13, FL004225 expires 04/30/12
Annula expenditure projection: $225,000.00 (parts)
ESEC Corporation-CC# 341285858 expires 7/13/2012; Contract FL003987 expires 03/31/12, FL004086 expires 09/30/12
Annula expenditure projection: $145,000.00 (parts) $125,000.00 (service)
Genuine Parts/NAPA- CC# 580254510 expires 11/28/2013; Contract FL004081 expires 06/30/12
Annual expenditure projection: $1,250,000.00 (parts)
Skinner Diesel Services Inc- CC# 311132462 expires 10/13/2011 [new contract compliance date is pending] Contract FL004949 expires 5/31/13, FL004230 expires 04/30/12
Annual expenditure projection: $225,000.00 (parts)
Keens Body Shop- CC# 310854439 expires 10/31/2013; Contract FL003983 expires 03/31/12
Annual expenditure projection: $265,000.00 (service)
Sutphen - CC# 310671786 expires 2/22/2012; Contract FL004095 expires 09/30/12
Annual expenditure projection: $110,000.00 (parts)
Four O Corporation - CC# 310715158 expires 01/14/2013; Contract FL004311 expires 10/31/12
Annual expenditure projection: $150,000.00 (supplies)
Section 2. That the sum of $3,410,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division: 45-05
OCA Code: 451347
Obj level 1: 02
Object level 03: 2284
Amount: $2,650,000.00
Division: 45-05
OCA 451347
Obj level 1:02
Object level 03: 2281
Amount: $150,000.00
Division: 45-05
OCA Code: 451347
Obj level 1: 03
Object level 03: 3373
Amount: $610,000.00
Section 3. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division per the terms and conditions of State Term Schedule Contracts, as follows:
State Bid STS 260
Wingfoot Commercial Tire
CC# 311735402 expires 10/21/2011
Tires
Object level 3: 2282
State Bid STS 260
WD Tire Warehouse
CC# 311138036 expires 7/21/2012
Tires
Object Level 3: 2282
Section 4. That the sum of $350,000.00 or so much thereof as may be necessary, in regard to the action authorized in
Section 3, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451222
Object level 1: 02
Object level 3: 2282
Amount $350,000.00
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.