Explanation
Background:
Bids were received by the Recreation and Parks Department on January 10, 2012 for the Street Tree Installation Spring 2012 Project as follows:
Status Base Bid Amount
Greenscapes MAJ $189,900.00
Builderscape MAJ $218,750.00
Custom Lawn Care MAJ $222,500.00
Greenlawn Landscape MAJ $241,920.00
Wilson Landscape MAJ $279,750.00
Evans Landscape MAJ $289,250.00
9 Trees Landscape MAJ $343,750.00
The work for which proposals were invited consists of the installation of street trees in Planning Areas 2, 3, 4, 5, 6 and 10 as part of the Mayor's Green Initiative.
Principal Parties:
Greenscapes Landscape Co., Inc.
William Gerhardt (Contact)
4220 Winchester Pike
Columbus, OH 43232
614-837-1869 (Phone)
311027889 (Contract Compliance) expires 10/12/13
50+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to procure plant material in a timely manner.
Financial Impact (Completed and Initialed by Fiscal Section):
$200,000.00 from Voted Recreation and Parks Bond Fund
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Greenscapes Landscape Co., Inc. for the Street Tree Installation Spring 2012 Project; to authorize the transfer of $200,000.00 within the Recreation and Parks Bond Fund; to amend the 2011 Capital Improvement Budget; to authorize the expenditure of $189,980.00 and a contingency of $10,020.00 for a total of $200,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Street Tree Installation Spring 2012 Project; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Funds 702; and
WHEREAS, bids were received by the Recreation and Parks Department on January 10, 2012 for the Street Tree Installation Spring 2012 Projectand the contract will be awarded to Greenscapes, Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that plant materials can be purchased as soon as possible; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Greescapes, Inc., for the Street Tree Installation Spring 2012 Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,300,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100000 721700 6621 $350,000.00
510316-100025 731625 6621 $750,000.00
510039-100001 723901 6621 $200,000.00
TO:
Project OCA Code Object Level 3 Amount
510039-100002 723902 6621 $1,100,000.00
510039-100102 739102 6621 $100,000.00
510039-100103 739103 6621 $20,000.00
510039-100104 739104 6621 $20,000.00
510039-100105 739105 6621 $20,000.00
510039-100106 739106 6621 $20,000.00
510039-100110 739110 6621 $20,000.00
SECTION 3. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510017-100000/Park and Play./ $666,966/ (Voted carryover)
Fund 702; Project 510316-100025/Dowtown Ped / $750,000/ (Voted Carryover)
Fund 702; Project 510039-100001/Street Trees / $200,000/ (Voted debt sit supported)
Fund 702; Project 510039-100102/Far Northwest / $0,000/ (Voted debt sit supported)
Fund 702; Project 510039-100103/Far North / $0,000/ (Voted debt sit supported)
Fund 702; Project 510039-100104/Rocky Fork Blacklick / $0,000/ (Voted debt sit supported)
Fund 702; Project 510039-100105/Northwest/ $0,000/ (Voted debt sit supported)
Fund 702; Project 510039-100106/Northland / $0,000/ (Voted debt sit supported)
Fund 702; Project 510039-100110/Clintonville / $0,000/ (Voted debt sit supported)
Fund 702; Project 510039-100002/EAB / $500,000/ (Voted Carryover)
AMENDED TO:
Fund 702; Project 510017-100000/Park and Play./ $316,966/ (Voted carryover)
Fund 702; Project 510316-100025/Dowtown Ped / $0/ (Voted Carryover)
Fund 702; Project 510039-100001/Street Trees / $0.00/ (Voted debt sit supported)
Fund 702; Project 510039-100102/Far Northwest / $100,000/ (Voted debt sit supported)
Fund 702; Project 510039-100103/Far North / $20,000/ (Voted debt sit supported)
Fund 702; Project 510039-100104/Rocky Fork Blacklick / $20,000/ (Voted debt sit supported)
Fund 702; Project 510039-100105/Northwest/ $20,000/ (Voted debt sit supported)
Fund 702; Project 510039-100106/Northland / $20,000/ (Voted debt sit supported)
Fund 702; Project 510039-100110/Clintonville / $20,000/ (Voted debt sit supported)
Fund 702; Project 510039-100002/EAB / $1,600,000/ (Voted Carryover)
SECTION 4. That the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510039-100102 739102 6621 $100,000.00
510039-100103 739103 6621 $20,000.00
510039-100104 739104 6621 $20,000.00
510039-100105 739105 6621 $20,000.00
510039-100106 739106 6621 $20,000.00
510039-100110 739110 6621 $20,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.