Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Matrix Systems, Inc. for security upgrades at City Hall, 90 West Broad Street. The Facilities Management Division established a contract with Matrix Systems, Inc. through ED044118 for the period of May 1, 2011 through April 30, 2012.
The safety and security of employees and visitors to all City buildings is of the utmost concern to the Mayor and City Council. Secure doors, as well as the current camera system, protect both occupants and visitors and are easily adjusted based on individual circumstances and events. This project will include securing more internal door entrances with Matrix system card readers, securing stairwell doors, and the installation of card readers to the elevators. Visitors will either receive a card that authorizes access to a designated floor, or will travel with a designee of the destination office.
Matrix Systems, Inc. was chosen to perform this work because it is the Facilities Management Division's contractor for service and maintenance of the current security system. The Matrix system is a proprietary system. Therefore, it would not be in the best interest of the City to bid the upgrades. Awarding it to another security provider could cause conflict with the current provider's ability to maintain and service existing equipment and software. Prices already established in the contract were used to determine the cost of this modification.
This ordinance also waives the competitive bidding process of the Columbus City Codes. The City of Columbus utilizes Matrix systems at nearly all of its facilities and the software is proprietary in nature. Matrix Systems, Inc. is the sole manufacturer and distributor of Matrix systems. Due to Matrix's proprietary interest, utilizing another company would lead to additional time and costs to the City.
Emergency action is r...
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