Explanation
BACKGROUND: This ordinance authorizes the option to purchase Longitudinal Channelizers for the Department of Public Service, Division of Planning and Operation, the largest user, and other city agencies. The term of the proposed option contract will be through March 31, 2014 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004214. The Purchasing Office opened formal bids on January 19, 2012. The channelizers are used for numerous roadway maintenance projects throughout the City of Columbus.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004214). Sixty-seven (67) bids were solicited (MAJ: 63, M1A: 2, F1:2) Two bids were received (MAJ:2).
The company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Qwick Kurb, Inc., CC#593340636, exp. 2/1/2013
Total Estimated Annual Expenditure: $45,000.00
This ordinance is being submitted as an emergency because without emergency action for these longitudinal channelizers for use on maintenance projects on City of Columbus roadway work will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Longitudinal Channelizers with Qwick Kurb, Inc.; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 19, 2012 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for the Department of Public Service and all city departments to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Longitudinal Channelizers are supplied without interruption to support roadway maintenance projects throughout the city, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service/Division of Planning and Operations in that it is immediately necessary to enter into a contract for the option to purchase Longitudinal Channelizers thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Longitudinal Channelizers for roadway maintenance projects for the City of Columbus for the term ending March 31, 2014 with the option to extend for an additional one year period in accordance with Solicitation No. SA004214 as follows:
Qwick Kurb. Inc. All Items: 1-21, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.