Explanation
BACKGROUND: This ordinance is for the option to establish one (1) Universal Term Contract to purchase Text Books & Training Materials for the Public Safety Department, Division of Fire, the largest user, and various other City agencies and regional partners in cooperative purchasing. The term of the proposed option contract is approximately two (2) years expiring on April 30, 2014 with the option to renew for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened bids on January 26, 2012.
The Purchasing Ofice advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City Code, Solicitation SA004178. One Hundred and Sixty-Five (165) bids were solicited (F1-3; M1A-2; MBR-7). Five companies responded with bids (F1-1; M1A-0; MBR-1). The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
John D. Preuer & Associates, Inc. (MBR), Award all items [Items 1 through 34 (34 is catalog listings of additional related materials available at discounted pricing)]
CC# 341808063 (Expires 12/28/2013); $1.00
Total Estimated Annual Expenditure: $200,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the training of new recruits and continuing education and training for firefighters will be delayed.
FISCAL IMPACT: Funding to establish this option contract is budgeted from the Mail, Print Services and UTC Fund. The Division of Fire and other City Agencies will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Text Books & Training Materials associated with Firefighte...
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