Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Control Retro-reflective and Non-Retro-reflective Sign Sheeting for all City of Columbus agencies, and the City's regional cooperative partners, the City of Dublin, the City of Upper Arlington, and the City of Westerville. The term of the proposed option contracts will be through May 31, 2013 with the option to extend one additional year subject to mutual agreement by both parties, in accordance with formal bid SA004196. The City of ColumbusPurchasing Office opened formal bids on January 5, 2012. These materials are used for fabricating traffic control signage along roadways.
The City of Columbus had discussions with various regional municipalities on pursuing cooperative purchases in the interest of all entities maximizing resources. The participants jointly decided to solicit bids to establish cooperative option contracts for items commonly used by the entities. The Ohio cities of Dublin, Upper Arlington, and Westerville, and the City of Columbus aggregated their estimated need for various items and quantities of Traffic Control Retro-reflective and Non-Retro-reflective Sign Sheeting. The City of Columbus was the lead agency on the bid.
This is the first cooperative bid to be successfully completed as part of the effort of Mayors and City Managers within the region to provide shared services. Several other cooperative bids are currently either posted or in the process of being evaluated.
The City of Columbus Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004196). Sixty-six bids were solicited (MAJ: 63; F1: 2; M1A: 1); Four (MAJ: 4) bids were received.
Low bids were received from Nippon Carbide Industries for item 13; and Osburn Associates for items 10, 11, 12, 16 and 45. They are not recommended for an award as the administrative cost for establishing and maintaining the additional contracts would unli...
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