Explanation
BACKGROUND: This ordinance authorizes the option to purchase Reflective Glass Beads for the Department of Public Service, Division of Planning and Operation, the largest user, and other city agencies. The term of the proposed option contract will be through March 31, 2014 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004218. The Purchasing Office opened formal bids on January 26, 2012. The reflective glass beads are used for roadway striping projects throughout the City of Columbus.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004218). Fifteen (15) bids were solicited (MAJ: 15) Two bids were received (MAJ:2).
The company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to the lowest responsive, responsible and best bidder:
Potters Industries, LLC, CC#221933307, exp. 1/13/2014
Total Estimated Annual Expenditure: $35,000.00
This ordinance is being submitted as an emergency because without emergency action, these reflective glass beads used for striping on City of Columbus roadway projects will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Reflective Glass Beads with Potters Industries, LLC; to authorize the expenditure of one dollar ($1.00) to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the P...
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