Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional agreement with ARCADIS US, Inc., in the amount of $700,000.00, for General Engineering Services, Division of Power and Water Contract No. 1179.
This award will establish a "blanket" type of service agreement to augment existing engineering personnel within the Water Supply Group, Division of Power and Water on an as-authorized, as-needed basis, for 2012. Various services may involve the water treatment process, the equipment, the facilities and/or the resources managed by the Water Supply Group. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development. The consultant must be able to provide environmental engineering services if needed by the Division of Power and Water.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: At this time no community outreach or input is anticipated. One requirement for the awarded consultant was that they must be able to provide environmental engineering services, if needed. ARCADIS US, Inc. has indicated a corporate philosophy of environmental conservation and sustainable business practices. In addition, the selected team has committed to incorporate sustainability considerations into their projects and offer consulting services which increase clients' environmental responsibility and sustainable operations.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on September 16, 2011 from ARCADIS US, Inc.; Burgess & Niple, Inc.; CH2M Hill Engineers, Inc.; ms consultants, inc.; HDR Engineering, Inc.; and MWH Americas, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the City Code, as well as: Proposal Quality, including Environmental Considerations; Qualifications and Experience of Team Members; Ability to Perform Required Service Expeditiously; Past Performance on Similar Projects including Demonstrated Abilities to Meet Schedules and Budgets; and Local Workforce. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to ARCADIS US, Inc.
The Contract Compliance Number for ARCADIS US, Inc. is 57-0373224 (expires 8/25/13, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ARCADIS US, Inc.
4. FUTURE MODIFICATIONS: The Division anticipates requesting additional appropriations to this contract during the 2013 and 2014 fiscal periods to fulfill its planned needs in these years. Under the terms of this agreement, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council.
5. FISCAL IMPACT: Funds for this expenditure are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a professional agreement with ARCADIS US, Inc. for General Engineering Services; and to authorize an expenditure up to $700,000.00 within the Water Works Enlargement Voted Bonds Fund; for the Division of Power and Water. ($700,000.00)
Body
WHEREAS, six technical proposals for a professional agreement for General Engineering Services were received on September 16, 2011; and
WHEREAS, ARCADIS US, Inc. was the firm selected to perform the services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a professional agreement for General Engineering Services with ARCADIS US, Inc.; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional agreement for General Engineering Services, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional agreement for General Engineering Services, with the most responsive, responsible bidder, ARCADIS US, Inc., 1900 Polaris Parkway, Suite 200, Columbus, OH 43240; in the amount of $700,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the expenditure of $700,000.00 is hereby authorized for a professional agreement for General Engineering Services, within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690446-100000 (carryover), OCA Code 642900, Object Level Three 6677.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.