Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a construction contract with Reynolds Inliner, LLC for the Olentangy Main Trunk Sewer Rehabilitation (Phase B) and Scioto Main/West Side Relief Sewer Rehabilitation and to authorize the transfer within and expenditure of $1,937,194.45 in funds from the Sanitary Sewer General Obligation Fund for the Division of Sewerage and Drainage.
These sewers have been identified as being in fair to poor condition as part of the City's Large Diameter Sewer Condition Assessment Program. Rehabilitation of these sewers will enhance capacity and restore structural integrity, thereby extending the life of these sewers by at least fifty years. The work for which proposals are invited consists of all labor and materials for rehabilitation of 1,620 feet of 48-inch diameter concrete sanitary sewer utilizing the Cured-In-Place Pipe (CIPP) process. The work includes cleaning, video inspection, bypass pumping, maintenance of traffic, and other associated work. The work also includes the cleaning of 540 feet of 42-inch concrete sanitary sewer, 39 internal spot repairs, 3 manhole repairs, chemical grouting of 8 joints in a 60-inch concrete sanitary sewer, inspection of 326 feet of 66-inch concrete sewer, site restoration, and other such work as may be necessary to complete the contract in accordance with the plans (CC-16023 and CC-16024) and specifications.
B. Procurement Information: The Division advertised for Competitive Bid on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened and reviewed the responding proposals on November 9, 2011 from the following companies:
Name C.C. No. Expires City/State Status
Reynolds Inliner, LLC 20-3512785 05/12/12 Columbus MAJ
Inland Waters Pollution Control, Inc. 38-2024780 11/18/12 Detroit, MI MAJ
These two bids were reviewed and ranked and after careful consideration, the committee recommended that Reynolds Inliner, LLC. be selected to provide the construction services for the Olentangy Main Trunk Sewer Rehabilitation (Phase B) and Scioto Main/West Side Relief Sewer Rehabilitation projects.
The Engineer's construction cost estimate was: $2,484,798.00
C. Contract Compliance No.: 20-3512785 | Expires: 05/12/2012 | MAJ
D. Emergency Designation: Emergency designation is requested at this time.
2. FISCAL IMPACT:
A. Fiscal Impact: This ordinance authorizes the Director of Public Utilities to transfer within and expend $1,937,194.45 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, to amend the 2011 Capital Improvements Budget, and declare an emergency. The cost per project is broken down in the following: $1,823,075.45 for the Olentangy Main Trunk Rehab (Phase B) and $114,119.00 for the Scioto Main/West Side Relief Rehabilitation project.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Reynolds Inliner, LLC for the Olentangy Main Trunk Sewer Rehabilitation (Phase B) and Scioto Main/West Side Relief Sewer Rehabilitation; to authorize the transfer within and expenditure of $1,937,194.45 in funds from the Sanitary Sewer General Obligation Fund; to amend the 2011 Capital Improvements Budget for the Division of Sewerage and Drainage; and declare an emergency. ($1,937,194.45)
Body
WHEREAS, two (2) bids were submitted for the Olentangy Main Trunk Sewer Rehabilitation (Phase B) and Scioto Main/West Side Relief Sewer Rehabilitation projects and the responding proposals were opened and reviewed on November 9, 2011 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into to a construction contract with Reynolds Inliner, LLC; and
WHEREAS, it is necessary to authorize the expenditure of $1,937,194.45 in the following manner: $1,823,075.45 for the Olentangy Main Trunk Rehab (Phase B) and $114,119.00 for the Scioto Main/West Side Relief Rehabilitation project from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Reynolds Inliner, LLC for the Olentangy Main Trunk Sewer Rehabilitation (Phase B) project and Scioto Main/West Side Relief Sewer Rehabilitation project, at the earliest practical date for the preservation of the public welfare, property, and safety; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and is hereby, authorized to enter into construction contract with Reynolds Inliner, LLC, Hilliard, Ohio 43026, in connection with the Olentangy Main Trunk Sewer Rehabilitation (Phase B) project and Scioto Main/West Side Relief Sewer Rehabilitation project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $1,937,194.45 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650704-100001 | OSIS Augment Sewer, Henry St | 647041 | -$1,937,194.45
To:
Project No. | Project Name | OCA Code | Change
650725-100001 | Olentangy Main Trunk Sewer Rehab. Ph B | 647251 | +$1,823,075.45
650696-100000 | Scioto Main/West Wide Relief Sewer Rehab | 650696 | +$114,119.00
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $1,937,194.45 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 | Div. 60-05 | 650696-100000 | 647251 | Object Level Three 6630:
Project No. | Project Name | OCA Code | Change
650725-100001 | Olentangy Main Trunk Sewer Rehab. Ph B | 647251 | $1,823,075.45
650696-100000 | Scioto Main/West Wide Relief Sewer Rehab | 650696 | $114,119.00
Section 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650704-100001 | OSIS Augment Sewer, Henry St | 647041 | $7,234,358 | $5,297,163 | (-$1,937,195)
650725-100001 | Olentangy Main Trunk Sewer Rehab. Ph B | $0 | $1,823,076 | (+$1,823,076)
650696-100000 | Scioto Main/West Wide Relief Sewer Rehab | $0 | $114,119 | (+$114,119)
Section 5. That said construction company, Reynolds Inliner, LLC, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
Section 9. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.