Explanation
BACKGROUND: This ordinance authorizes the option to purchase Ready Mix Concrete, Flowable Controlled Density Fill (FCDF), and Sand for all city agencies. The term of the proposed option contract will be through April 30, 2014 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004217. The Purchasing Office opened formal bids on January 26, 2012. The ready mix concrete materials are used for various repair and construction projects throughout the City of Columbus.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004217). Twenty-nine (29) bids were solicited (MAJ:27, M1A:5: F1: 2) Two bids were received (MAJ:2).
Greensboro Corporation only bid item 5C. Anderson Concrete Corporation bid all items except 5C.
Item 5C is not recommended for award as the material is not regularly ordered and it is not in the best interest of the City to establish and maintain a contract for this one item. This material should be bid as needed.
The Purchasing Office is recommending award to Anderson Concrete Corporation for all items bid as the only responsive bidder.
Anderson Concrete Corporation, CC#314356835, exp. 6/17/2013
Total Estimated Annual Expenditure: $250,000.00
The company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Ready Mix concrete, FCDF, and Sand used for repairs and construction projects throughout the City of Columbus will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Ready Mix Concrete, FCDF, and Sand with Anderson Concrete Corporation; to authorize the expenditure of one dollar ($1.00) to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 26, 2012 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for all city departments to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Ready Mix Concrete, FCDF, and Sand are supplied without interruption to support repair and maintenance projects throughout the city, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of City Agencies in that it is immediately necessary to enter into a contract for the option to purchase Ready Mix Concrete, FCDF, and Sand so that necessary repair and renovation projects are not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Ready Mix Concrete, FCDF, and Sand for construction and repair projects for the City of Columbus for the term ending April 30, 2014 with the option to extend for an additional one year period in accordance with Solicitation No. SA004217 as follows:
Anderson Concrete Corporation: Items: 1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 3A, 3B, 3C, 3D, 4A, 4B, 5A, 5B, 6, 7, and 8. Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.