Explanation
1. BACKGROUND
The City of Columbus, Department of Public Service, Division of Design and Construction currently holds a contract with CTL Engineering, Inc. for materials testing and inspection. This legislation authorizes the Director of Public Service to modify and increase this contract with CTL Engineering, Inc. in the amount of $140,000.00.
Work performed to date on this contract includes Soil classification, asphalt lab support, concrete/asphalt plant mix inspection and preliminary field investigation, batch plant inspections at various Ready-Mixed Concrete and Hot-Mixed Asphalt plants, provide density data on all construction projects with asphalt pavement layers in compliance with Construction and Materials Specifications, supplement the City laboratory sampling and coring program, review and verify concrete and asphalt mixes submitted by suppliers / producers on an annual basis before incorporation in the City approved list.
This contract is being modified because the City has an obligation under a 3-year contract with CTL Engineering, Inc. This contract with CTL Engineering, Inc. is necessary to support materials testing activities.
Consultant activities depend on the actual volume of work performed for the yearly construction season; such activities vary depending on projects letting and delivery and hence dictate a need for a contractual period more than one year to support City QC/QA and testing.
The original contract amount was $19,900.00.
Modification #1 was authorized by ordinance 0986-2010 in the amount of $31,860.00.
Ordinance 0488-2011 authorized modification #2 in the amount of $100,000.00.
This ordinance authorizes a modification of $140,000.00 to the contract for additional testing needs for the 2012 construction season.
The total contract amount including this modification is $291,760.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CTL Engineering, Inc.
2. CONTRACT COMPLIANCE
CTL Engineering, Inc's contract compliance number is 31-0680767 and expires 6/17/12.
3. FISCAL IMPACT
Funding for this modification is available within the Streets and Highways G.O. Bonds Fund. This ordinance authorizes a C.I.B. amendment and monies will be transferred within this fund to allow for the tracking of project expenses in the associated Community Planning Areas.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow this modification to proceed on schedule to provide funding for necessary testing services for Department of Public Service Capital improvement projects occurring this construction season.
Title
To authorize the Director of Public Service to execute a contract modification with CTL Engineering, Inc. in connection with the delivery of the Department's Capital Improvement Program; to amend the 2011 Capital Improvements Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $140,000.00 from the Streets and Highways G.O. Bonds Fund for this contract modification; and to declare an emergency. ($140,000.00)
Body
WHEREAS, the Department of Public Service currently holds a contract for Materials Testing with CTL Engineering, Inc; and
WHEREAS, City Auditor's Contract No. ED039770 for the amount of $19,900.00 for materials testing and inspection was executed September 29, 2009 and approved by the City Attorney on September 30, 2009; and
WHEREAS, ordinance 0986-2010 authorized the first modification to this contract in the amount of $31,860.00; and
WHEREAS, ordinance 0488-2011 authorized modification #2 in the amount of $100,000.00; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract to provide for additional materials testing by CTL Engineering, Inc; and
WHEREAS, this legislation authorizes the third modification to this contract in the amount of $140,000.00; and
WHEREAS, the total contract amount including all modifications is $291,760.00; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract should be modified immediately so that funding can be made available for necessary testing and inspection services for capital improvement projects during this construction season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase a contract with CTL Engineering, Inc, 2860 Fisher Road, Columbus, Ohio, 43204 for Materials Testing in an amount up to $140,000.00, for the Division of Design and Construction.
SECTION 2. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be and is hereby amended due to cancellation of encumbrances from completed projects as follows:
Fund/Project / Project Name / Current / Change / Amended
704 / 530282-100000 / Resurfacing (Carryover) / $52,863.00 / $11,084.00 / $63,947.00
704 /530161-100000 / Roadway Improvements (Carryover) / $0.00 / $11,463.00 / $11,463.00
SECTION 3. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be and is hereby amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name / Current / Change / Amended
704 / 530282-100000 / Resurfacing (Carryover) / $63,947.00 / ($11,084.00) / $52,863.00
704 / 530282-100064 / Resurfacing - Zone 5 (Voted 2008) / $7,090,568.00 / ($28,583.00)/ $7,061,985.00
704 / 530282-100053 / Resurfacing - Preventive Surface Treatments (Voted 2008) / $1,500,000.00
/ ($60,334.00)/ $1,439,666.00
704 / 530161-100000 / Roadway Improvements (Carryover) / $11,463.00 / ($11,463.00) / $0.00
704 / 530161-100000 / Roadway Improvements (Voted 2008) / $142,024.00 / ($12,225.00) / $129,799.00
704 / 530210 - 100002 / Curb Replacement - Qwik Curb (Voted 2008) / $100,000.00 / ($20.00) / $99,980.00
704 / 540008-100001 / Sign Upgrade-Street Name Signs (Voted 2008) / $589,775.00 / ($32.00) / $589,743.00
704 / 590130-100000 / Facilities (Voted 2008) / $3,975.00 / ($3,975.00) / $0.00
704 / 590955-100002 / Operation Safewalks - Deshler (Voted 2008) / $331,761.00 / ($12,286.00) / $319,478.00
704 / 530282-100101 / Resurfacing - Citywide (Carryover) / $0.00 / $11,084.00 / $11,084.00
704 / 530282-100101 / Resurfacing - Citywide (Voted 2008) / $0.00 / $88,916.00 / $88,916.00
704 / 530161-100112 / Roadway Improvements - Northland (Carryover) / $0.00 / $11,463.00 / $11,463.00
704 / 530161-100112 / Roadway Improvements - Northland (Voted 2008) / $0.00 / $8,537.00 / $8,537.00
704 / 530161-100134 / Roadway Improvements - Citywide (Voted 2008) / $0.00 / $20,000.00 / $20,000.00
SECTION 4. That the transfer of cash and appropriation within The Streets and Highways G.O. Bonds Fund, 704, be authorized as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100000 / Resurfacing / 06-6600 / 590048 / $11,083.27
704 / 530282-100064 / Resurfacing - Zone 5 / 06-6600 / 748264 / $28,583.14
704 / 530282-100053 / Resurfacing - Preventive Surface Treatments / 06-6600 / 748253 / $60,333.59
704 / 530161-100000 / Roadway Improvements / 06-6600 / 06-6600 / 590046 / $23,687.94
704 / 530210-100002 / Curb Replacement - Qwik Curb / 06-6600 / 742102 / $19.90
704 / 540008-100001 / Sign Upgrade-Street Name Signs / 06-6600 / 740801 / $31.42
704 / 590130-100000 / Facilities / 06-6600 / 590130 / $3,974.56
704 / 590955-100002 / Operation Safewalks - Deshler / 06-6600 / 742955 / $12,286.18
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100101 / Resurfacing - Citywide / 06-6600 / 704101 / $100,000.00
704 / 530161-100112 / Roadway Improvements - Northland / 06-6600 / 716112 / $20,000.00
704 / 530161-100134 / Roadway Improvements-Citywide / 06-6600 / 716134 / $20,000.00
SECTION 5. That for the purpose of paying the cost of this contract modification, the sum of $140,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100101 / Resurfacing - Citywide / 06-6631 / 704101 / $100,000.00
704 / 530161-100112 / Roadway Improvements - Northland / 06-6631 / 716112 / $20,000.00
704 / 530161-100134 / Roadway Improvements - Citywide / 06-6631 / 716134 / $20,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.