Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Power and Water, for one (1) Tag Trailer and one (1) Backhoe from Murphy Tractor and Equipment Company. The purchase of this equipment will be in accordance with the current State of Ohio STS Contract, Contract Number STS515 which expires on November 30, 2014. The City of Columbus does not include this equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process. The equipment will be utilized in Distribution Maintenance for daily operations throughout the City.
There are no current green options for these particular vehicles. However the backhoe has 2012 emission reduction standards.
Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
A copy of the State of Ohio contract and pricing structure is attached to this legislation. The equipment has been approved by Fleet Management. The funding requested on this legislation is based on a quote dated January 16, 2012 and is the State of Ohio contract pricing. The quotation is on file with the Purchasing Office and attached to this legislation.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $98,492.70 is needed for this purchase.
SUPPLIER: Murphy Tractor and Equipment Company (48-0942178) Expires 08-23-12
$16,038.90 was expended in Fund 600 for this type of equipment during 2011.
$0.00 was expended in Fund 600 for this type of equipment during 2010.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of a Tag Trailer and Backhoe in accordance with a State of Ohio contract with Murphy Tractor and Equipment Company for the Division of Power and Water. ($98,492.70)
Body
WHEREAS, the Division of Power and Water wishes to purchase one (1) Tag Trailer and one (1) Backhoe in accordance with State of Ohio STS Contract, STS515 which expires on November 30, 2014, and
WHEREAS, Murphy Tractor and Equipment Company is the contract holder for the referenced State of Ohio contract, a copy of the contract and pricing structure is attached, and
WHEREAS, the equipment will be used by Distribution Maintenance for daily operating throughout the City, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process, and
WHEREAS, the equipment has been approved by Fleet Management, and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract, and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water to issue a contract in accordance with the terms, conditions, and specifications of State of Ohio contract STS515 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Murphy Tractor and Equipment Company for the purchase of one (1) Tag Trailer and one (1) Backhoe for the Division of Power and Water, in accordance with State of Ohio STS Contract STS515 which expires on November 30, 2014.
Section 2. That the funding for this legislation is based on quote dated January 16, 2012 from Murphy Tractor and Equipment Company and the quoted prices reflect State of Ohio contract pricing and are on file with the Purchasing Office.
Section 3. That the expenditure of $98,492.70 or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600,
OCA: 602730
Object Level 1: 06
Object Level 03: 6652
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.