Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to renew a contract with Netsmart Technologies, Inc., for annual software maintenance and support of the Avatar claims billing and behavioral health data system, and annual subscription to the Wiley Library. The system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and annual maintenance and support was last renewed by authority of ordinance 0131-2011 (EL011485), which also reassigned the contract previously held by Netsmart New York (11-3215536) to Netsmart Technologies, Inc. This renewal will provide service for the period April 1, 2012 to March 31, 2013, at a cost of $13,020.00.
This purchase is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Alcohol and Drug Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing technical support for the system.
As the vendor is the only provider of software maintenance and support for the systems licensed to the City, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
EMERGENCY:
Emergency legislation is requested to maintain ongoing and uninterrupted services for the Avatar claims billing systems.
FISCAL IMPACT:
In years 2010 and 2011, the Department of Technology expended $24,183.75 and $12,396.03 respectively for the annual renewal of software maintenance and support of the Avatar System. The cost for the 2012 software maintenance and support, and annual subscription to the Wiley Library is $13,020.00 (Netsmart Technologies), bringing the aggregate contract total for maintenance and support, including this request to $64,517.78. The amount of $13,020.00 is budgeted and available within the Department of Technology, internal services fund.
CONTRACT COMPLIANCE:
Vendor Name: Netsmart Technologies, Inc. F.I.D/CC #: 13-3680154 Expiration Date: 11/17/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to renew a contract with Netsmart Technologies, Inc. for software support of the Avatar claims billing system, the Behavioral Health data system, and the Wiley Library subscription; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $13,020.00 from the Department of Technology, internal services fund; and to declare an emergency ($13,020.00).
Body
WHEREAS, a need exists to renew a software maintenance and support contract for the Avatar claims billing systems, the Behavioral Health data system, and the Wiley Library subscription, at a cost of $13,020.00, with a term period of April 1, 2012 through March 31, 2013. This contract is necessary to meet the requirements of the Ohio Department of Alcohol and Drug Addiction Services; and
WHEREAS, ordinance number 2078-2005, passed by Council 12/12/2005, authorized the Director of the Department of Columbus Public Health to establish a contract for support of the Avatar claims billing systems and Behavioral Health data system, at the Health Department's facility located at 240 Parsons Ave.; and
WHEREAS, the Department of Technology and Columbus Public Health is requesting that this contract be established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to renew a contract with Netsmart Technologies for software support of the Avatar claims billing systems and the Wiley Library subscription, to avoid service interruption, thereby preserving the public health, peace, property, safety and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and is hereby authorized to renew a contract with Netsmart Technologies, Inc., in the amount of $13,020.00 for software maintenance support for the Avatar claims billing and behavioral health data system, and the Wiley Library subscription which is necessary to meet the requirements of the Ohio Department of Alcohol and Drug Addiction Services, at the Health Department's facility located at 240 Parsons Ave. The contract coverage term period is April 1, 2012 through March 31, 2013.
SECTION 2. That the expenditure of $13,020.00 is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $1,492.00 - Cache Support
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3358|Amount: $1,876.00 - Wiley Subscription
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $9,652.00 - HSIS Support
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.