Explanation
BACKGROUND:
The Department of Technology, on behalf of the Department of Building and Zoning Services, has a need to renew an annual software maintenance and support agreement with Bentley Systems, Inc. formerly known as Enterprise Informatics and before that as Spescom Software who formerly was Altris Software Inc., under the original agreement (FL900066) established in 1999 authorized under ordinance 1379-1998 that provided language allowing for future software maintenance support, telephone support and modifications/upgrades. After the initial warranty period, the first renewal was executed under DE017037 in 2001 with the most recently renewal (2011) authorized under ordinance 0138-2011 (EL011542) passed March 7, 2011. This renewal will provide software maintenance and support service for the period April 24, 2012 to April 23, 2013, at a cost of $46,580.62.
This agreement supports the imaging software used to create a central storehouse for all information used in building, zoning and code enforcement. This information includes scanned images of drawings, building plans, building permit information and applications, building cards, occupancy certificates and violation photographs to property records that are necessary for building, zoning and code enforcement.
Bentley is the sole provider of maintenance and support for the imaging software utilized by the Department of Building and Zoning Services. As such, this ordinance requests procurement under the sole source provisions of Columbus City Code, section 329.07.
CONTRACT COMPLIANCE:
Vendor: Bentley Systems, Inc. FID/CC#: 95-3936623 Expiration Date: 1/30/2014
FISCAL IMPACT:
In 2010 and 2011 the Department of Technology (DoT) expended $39,887.00 and $46,996.62 respectively with Bentley Systems, Inc. for annual software maintenance and support. The 2012 cost for this service provided by Bentley Systems, Inc. is $46,580.62...
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