Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew an annual software maintenance and support agreement with Seachange International. The original agreement (ED025897) was entered into in 2006, and most recently renewed by authority of ordinance 0084-2011 (purchase order EL011479). This ordinance will provide maintenance and support for the period April 1, 2012 to March 31, 2013 at a cost of $12,960.00.
The Department of Technology requires technical support and hardware/software maintenance services from Seachange International to support ongoing operations of a Seachange Broadcast Media video server utilized by Media Services to play/air video files on the City's government and educational cable access channels. Without the maintenance and support services provided by Seachange International, the City would not be able to effectively operate the television access channels. Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services.
Seachange International is the sole proprietor and copyright holder. Accordingly, Seachange International is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of this product. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operations; to ensure no service interruptions.
FISCAL IMPACT:
In years 2010 and 2011, the Department of Technology expended $12,960.00 and $12,960.00 respectively for hardware/software maintenance and support with Seachange International. The 2012 cost for the annual hardware/software maintenance and support contract is $12,960.00. This expenditure is budg...
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