Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City. This includes installation and ensuring the proper operation of the traffic control devices to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has established a universal term contract (UTC) for the purchase of traffic vehicular signal heads. This ordinance authorizes the expenditure of monies for this equipment per the terms and conditions of the universal term contract.
The total cost of the commodities needed is $152,376.40
This ordinance authorizes purchases of equipment per terms and conditions of the existing UTC contract with:
Path Master, Inc.,
FL004105(SA002961) Traffic vehicular signal heads
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Path Master, Inc.
2. CONTRACT COMPLIANCE
Path Master, Inc's contract compliance #341233777 and expires: 5/11/12
3. FISCAL IMPACT:
Funding for these commodities is budgeted and available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish a purchase order with Path Master, Inc. for the purchase of traffic vehicular signal heads per the terms and conditions of an existing universal term contract for the Division of Planning and Operations; to authorize the expenditure of $152,376.40 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($152,376.40)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of traffic vehicular signal heads; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order for the purchase of traffic vehicular signal heads per the terms and conditions of an existing universal term contract for the Division of Planning and Operations as described below.
Fund / Project
704 / 540007-100003 Traffic Signal Equipment - Commodities
Path Master, Inc.
1960 Midway Drive
Twinsburg, OH 44087
ATTN: Randall Van Scoy
(330)425-4994
7. FL004105 (SA
Path Master, Inc.
Traffic vehicular signal heads- $152,376.40
SECTION 2. That the expenditure of $152,376.40 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations as follows
Dept.-Div. 59-11 Division of Planning and Operations
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 740703 / $152,376.40
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.