Explanation
This legislation will amend the 2012 Consolidated Plan Action Plan (Ord. 1668-0211, passed November 7, 2011) and provide supplemental appropriation for Community Development Block Grant activities.
The Consolidated Plan and the related Action Plan combine into a single submission the planning and application aspects of the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency Shelter Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) programs. This plan represents a continuing commitment to provide decent housing, suitable living environments and expanded economic opportunities.
The city's 2012 entitlement award, as announced by the U.S. Department of Housing and Urban Development for CDBG programs, is higher than anticipated, primarily the result of new census data factors. Increased funding for existing programs, as well as funding for two new programs, is proposed. Specific amounts and program descriptions are detailed on the attachment.
A public notice of the proposed substantial change amendment was published as required by federal regulations. A 30-day public comment period (February 22, 2012 through March 23, 2012) followed.
This ordinance is presented as an emergency to ensure the timely submission of the final application to HUD in order to avoid delay in receiving the 2012 entitlement award, and for the effective implementation of 2012 CDBG programs and ongoing city operations.
FISCAL IMPACT: The supplemental appropriation of $1,453,474.00 is supported by the 2012 CDBG entitlement award from the U.S. Department of Housing and Urban Development.
Title
To amend the 2012 Action Plan Budget which implements year three of the five year "Consolidated Plan"; to authorize an appropriation of $1,453,474 in various divisions and object levels of the Community Development Block Grant Fund, and to declare an emergency. ($1,453,474.00)
Body
WHEREAS, under the provisions as set forth in the various federal statutes authorizing the above programs, the City of Columbus has filed a five year Consolidated Plan application with the Department of Housing and Urban Development, to be used for community development activities; and
WHEREAS, in conjunction with the Consolidated Plan, the City has submitted a one year "Action Plan" including a detailed "Use of Funds" for the various programs covered under the plan; and
WHEREAS, increased funding is now available as a result of the 2012 CDBG entitlement award from the U.S. Department of Housing and Urban Development; and
WHEREAS, the additional funding for CDBG programs has been published as a public notice with the required 30-day public comment period; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to amend the aforesaid plan application and appropriate the additional funds to begin implementation of 2012 programs and ongoing city operations, thereby preserving the public health, peace, property, safety and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the city of Columbus hereby adopts the supplemental CDBG funding budget as an increase in the 2012 Action Plan Budget, as set forth in the attachment "Ord.0542-2012Activities" .
SECTION 2: That the amended application for said plan as provided for in the federal statutes authorizing the Consolidated Plan programs is hereby adopted, and that the Mayor, acting on behalf of the City of Columbus, is hereby authorized and directed to file such amendment with the U.S. Department of Housing and Urban Development.
SECTION 3: That from the unappropriated monies in the fund known as the Community Development Block Grant Fund, Fund No. 248, Subfund 001, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2012, there be and hereby is appropriated to the following divisions the following sums:
Division Program OCA Object 01 Amount
4401 Land Reutilization 410215 03 $ 297,000.00
4403 Graffiti Abatement 410227 03 300,000.00
4410 AHOF - Old Oaks 442236 05 601,858.00
4410 Fair Housing Services 442239 03 10,000.00
4501 Grants Management 451215 01 99,616.00
5101 Columbus Kids: Ready,
Set, Learn! 511249 03 145,000.00
Total $1,453,474.00
SECTION 4. That the monies appropriated in the foregoing Section 3 shall be paid upon the order of the respective department directors or elected officials for which the appropriations are made, except that small claims in amounts not to exceed Two Thousand Five Hundred Dollars ($2,500.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1959, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and except that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pensions, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance and Management or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Except in the matter of payrolls providing for the payment of the salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper funds from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Except that such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance and Management; such prior approval must be obtained before submission of any requisition for items coded as "Capital Outlay" to the Department of Finance and Management. The Director of the Department of Finance and Management will review such requests for conformity with the approved budget.
SECTION 6. That it is understood that this Council is not making specific appropriations for each item of every classification herein before contained but only for the total for each department and subdepartment, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the several department heads as granted in Section 3, and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification; provided, however, that transfers may be made from Object Level 1 to another, within any one department or division. Transfers of sums exceeding $25,000 shall be authorized only by ordinance of Council. Transfers of sums of $25,000 or less shall be approved by letter with the signatures of the head of the department, the Director of the Department of Finance and Management, the City Auditor and the Chairman of the Finance Committee.
SECTION 7. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.