Explanation
BACKGROUND: This ordinance is for the option to purchase Lamps. The contract will provide for the option to purchase various lamps for all City operations including street lights and traffic signals. The term of the proposed option contract is through April 30, 2015. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 26, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004221; 53 bids were solicited (MBE:1; FBE:0); Four (4) bids were received (MBE: 0; FBE: 0). This bid listed various lamps categorized as "green lighting" that will continue to be used to standardize lighting in City Operations as well as provide energy savings.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Consolidated Electrical Distributors (CED): CC#770559191 (expires: 8/30/2012)
Wesco Distribution: CC# 251723345 (expires: 6/15/2013)
Total Estimated Annual Expenditure: $250,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Sutton Battery Company, Inc. dba Batteries Plus was deemed non-responsive as they did not provide catalogue discount information on the Proposal Pages as specified in Section 6.5.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Lamps with Consolidated Electrical Distributors (CED), and Wesco Distribution; to authorize the expenditure of two (2) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 26, 2012 and selected the lowest, responsive, responsible and best bids. Four (4) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, It is necessary to enter into contracts for the purchase of Lamps to provide for the option to purchase lighting for all City operations including street lights and traffic signals; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into one (1) contract for an option to purchase lamps to ensure uninterrupted supply of materials, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Lamps through April 30, 2015 with the option to extend for one (1) additional year in accordance with Solicitation SA004221;
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:
Consolidated Electrical Distributors (CED): Award made for Category 1, 2, 3, 5, and 6 - all items, and similar items listed in the Catalogs. ($1.00)
Wesco Distribution: Award made for Category 4 - all items, and similar items listed in the Catalog ; Lamp Recycling Containers - items 1 - 9; and Lamp RecyclingServices - items 1 - 12. (1.00)
SECTION 2. That the expenditure of $2.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2208, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.