Explanation
BACKGROUND: This ordinance is for the option to purchase Carbon Dioxide for the Power and Water Division. Carbon Dioxide is used in the City's water treatment processes. The term of the proposed option contract will be three (3) years. Contract is through March 31, 2015, with the option to extend for one additional year. The Purchasing Office opened formal bids on January 26, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004227). Fifty five (55) (M1A:0, F1:1) bids were solicited; A total of three (3) bid proposals (M1A:0, F1:0) were received. The lowest numeric bid (Linde LLC) was non-responsive as they took exception to several bid requirements requiring delivery surety. The second lowest numeric bid (EPCO Carbon Dioxide products) was determined to be not responsible as this vendor has defaulted on this contract in the past at a cost to the City of over $250,000.00.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.
Continental Carbonic Products, Inc., CC#362876213 expires 03/04/2013).
Total Estimated Annual Expenditure: $400,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Carbon Dioxide is used in the City's water treatment processes and a delay in its availability would negatively affect the efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Carbon Dioxide with Continental Carbonic Products, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 26, 2012 and selected the lowest, responsive, responsible and best bid. Three (3) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Carbon Dioxide is used in the City's water treatment processes, this is being submitted for consideration as an emergency measure; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase Carbon Dioxide with Solicitation SA004227; the contract is through March 31, 2015 and may be extended for one (1) additional one year subject to mutual agreement by both parties:
Continental Carbonic Products, Inc.; Awarded all items; Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.