Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract to purchase Polychem System Plastic Tank Parts for the Division of Sewerage and Drainage, the sole user, in accordance with sole source provisions. These plastic tank replacement parts will be utilized in the primary sludge clarifiers 5 and 6 at the Jackson Pike Wastewater Treatment Plant. Polychem Systems is the sole manufacturer and the sole source for these parts. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2014, with the option to renew for one (1) additional year.
The Purchasing Office has received a price list:
Polychem Systems, a Division of Brentwood Industries, Inc., MAJ, CC#23-1658487 expires 12/02/2013
Total Estimated Annual Expenditure: $100,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, the repair of primary sludge clarifiers could be substantially delayed, negatively impacting sewer services to City of Columbus residents.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Polychem System Plastic Tank Parts with Polychem Systems, a Division of Brentwood Industries, Inc., in accordance with sole source provisions; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).
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