Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract to purchase Wallace and Tiernan Replacement Parts for the Division of Water, the sole user, in accordance with sole source provisions of the Columbus City Codes. These replacement parts will be utilized in the chemical feed system equipment, including the chlorination equipment, in the water treatment process. BNR, Inc. is the sole municipal distributor for the State of Ohio and the sole source for these parts. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2014, with the option to renew for one (1) additional year.
The Purchasing Office has received a price list:
BNR, Inc., MAJ, CC#34-1861170 expires 3/5/2014
Total Estimated Annual Expenditure: $230,000.00, Division of Water, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, chlorination equipment maintenance will potentially be delayed, thereby harming public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Wallace and Tiernan Replacement Parts with BNR, Inc., in accordance with sole source provisions; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Division of Water is in need of replacement parts for the existing Wallace and Tiernan equipment, which is primarily chlorination and other chemical feed process equipment at the water treatment plants; and,
WHEREAS, BNR, Inc. is the sole source for these parts; and,
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Wallace and Tiernan Replacement Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Wallace and Tiernan Replacement Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Wallace and Tiernan Replacement Parts for a term of approximately two (2) years, expiring May 31, 2014, with the option to renew for one (1) additional year, as follows:
BNR, Inc., Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07(e), "Sole Source Procurement."
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.