Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Development to amend a contract with the Shining Company, (cc# 31-130-3398, expiration 2/14) a Certified Emerging Minority Business Enterprise Company. In 2011 a bid was posted SA-003859 to provide lawn care/snow removal service on City owned property being held in the Land Bank. Legislation was approved on May 2, 2011 (0630-2011) to authorize the expenditure of $50,000 from the 2011 Community Development Block Grant (CDBG) Fund and enter into a contract for lawn care services through April 30, 2012 and to establish one, one year contract extension period.
In order to provide uninterrupted lawn care/snow removal service on city property in 2012-2013, this ordinance will allow for a one year extension of the contract term until April 30, 2013 and authorize the expenditure of an additional $20,000 from the 2012 Community Development Block Grant (CDBG) Fund.
EMERGENCY JUSTIFICATION: Emergency action is required to prevent an interruption in the delivery of these vital contract services.
FISCAL IMPACT: The additional expenditure of $20,000 for this contract amendment will come from the 2012 Community Development Block Grant (CDBG) Fund which was approved January 28, 2012. (0007-2012).
Title
To authorize the Director of the Department of Development to amend a contract with the Shining Company, to provide lawn care service on City owned property being held in the Land Bank; to authorize the expenditure of $20,000.00 from the 2012 Community Development Block Grant Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Development to amend a contract with the Shining Company to provide lawn care services for property held in the city's Land Bank, and
WHEREAS, Ordinance 0630-2011 authorized the Director of the Department of Development to enter into an initial $50,000 contract with the Shining Company (EL-001765) with an option to renew the contract for one additional year in order to provide lawn care services for properties held in the Columbus Land Bank, utilizing funds from the 2011 Community Development Block Grant Fund; and
WHEREAS, the Department of Development desires to extend the original contract term from April 30, 2012 until April 30, 2013; and
WHEREAS, the Department of Development will expend the remaining balance of $20,000 from the $50,000 authorized by 0630-2011 and authorize an additional $20,000 in funding from the 2012 Community Development Block Grant Fund for a total contract amount of $70,000; and
WHEREAS, Shining Company was one of two contractors selected that responded to the request for bids (2011 SA 003859); and
WHEREAS, Shining Company is a Certified Emerging Minority Business Enterprise company with Equal Business Opportunity Commission Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to amend said contract with the Shining Company so that necessary services will not be interrupted, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. The Director of the Department of Development is hereby authorized to amend contract EL-001765 with Shining Company to provide lawn care services for property held in the city's Land Bank by extending the Contract Term to April 30, 2013 and providing $20,000 in additional funding for a total contract amount of $70,000.
Section 2. That for the purpose as stated in Section 1, the expenditure of $20,000 or so much thereof as may be necessary, be and is hereby authorized to be expended from the Community Development Block Grant Fund, Department of Development, Land Redevelopment Office, Division No. 44-01, Fund No.248, Object Level One 03, Object Level Three 3354, OCA 410215.
Section 3. That this contract modification is awarded in accordance with Chapter 329.16 of the Columbus City Codes, 1959.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.