Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Development to amend a contract with YAHS Construction, a Certified Emerging Minority Business Enterprise Company,(cc# 80-0392038, expires June 1, 2013) to provide lawn care service on City owned property being held in the Land Bank and purchased with Neighborhood Stabilization Program Funds. Legislation was approved on June 7, 2010 (0754-2010) to authorize the use of $195,000 (EL 010703) of the Neighborhood Stabilization Funds for lawn care services through March 4, 2013 and to establish two, one-year contract extension periods. A second piece of legislation passed on March 4, 2011 (0343-2011) which allowed for the first one year extension and authorized the expenditure of $20,000 from the General Grant Fund (NSP 2) in order to provide lawn care services for property acquired through NSP 2.
This legislation will amend the contract by providing an additional $10,000 from the General Government Grants Fund (NSP 2) to continue the maintenance of properties acquired through NSP 2 and extend the term through the final contract extension period or until March 4, 2013.
EMERGENCY JUSTIFICATION: Emergency action is required to prevent an interruption in the delivery of these vital contract services.
FISCAL IMPACT: $10,000 for this contract amendment will come from the General Government Grants Fund (NSP 2). This legislation will authorize the Director of the Development Department to amend an existing contract for lawn care services on property acquired through NSP 2.
Title
To authorize the Director of the Department of Development to modify a contract with YAHS Construction to provide lawn care services on City owned property being held in the Land Bank and purchased with Neighborhood Stabilization Program Funds; to authorize the expenditure of $10,000.00 from the General Government Grants Fund (NSP2); and to declare an emergency. ($10,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Development to amend a contract with YAHS Construction Co. to provide lawn care services under the Neighborhood Stabilization Program; and
WHEREAS, an initial contract was established for the amount of $195,000 (EL 010703) to provide lawn care services under the Neighborhood Stabilization Program through December 31, 2010, with an option to renew the contract twice for additional one year terms; and
WHEREAS, the Department of Development extended the contract through the first contract extension term, and authorized the expenditure of $20,000 from the General Grants Fund (NSP 2) through legislation until December 31, 2011; and
WHEREAS, the Department of Development desires to exercise the option by extending the second and final year term to end March 4, 2013, amending the contract to continue servicing of properties acquired under the Second Neighborhood Stabilization Program and to authorize the expenditure of an additional $10,000 from the General Grant Fund (NSP 2) for a total contract amount of $225,000; and
WHEREAS, YAHS Construction Company was one of two contractors selected that responded to the request for bids (2010 SA003553); and
WHEREAS, YAHS Construction Company is a Certified Emerging Minority Business Enterprise company with Equal Business Opportunity Commission Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to amend said contract with YAHS Construction so that necessary services will not be interrupted, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. The Director of the Department of Development is hereby authorized to amend a contract with YAHS Construction Company to provide lawn care services for property held in the city's Land Bank under the Neighborhood Stabilization Programs 1 and 2 by extending the Contract Term to March 4, 2013 and providing $10,000 in additional funding for a total contract amount of $225,000.
Section 2. That for the purpose stated in Section 1, the expenditure of $10,000 or so much thereof as may be necessary, be and is hereby authorized to be expended from the Department of Development, Division 44-01, General Government Grants Fund, Fund 220, Grant No. 451036, Object Level One 03, Object Level Three 3354, OCA Code 441049.
Section 3. That this contract modification is awarded in accordance with Chapter 329.16 of the Columbus City Codes, 1959.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.