Explanation
1. BACKGROUND: This legislation is to authorize the purchase of one (1) 45' Digger/Derrick 4300 International Truck with Utility Body and options to include one (1) Dimensions Model DUI-12/2500 Auasi Sine Wave Inverter; one (1) 48755 Fairmont Impact Wrench with Ten Tool Hose Kit and Couplers and Mechanical Training for the Department of Public Utilities, Division of Power and Water (Power). This unit will replace an older unit which is beyond its useful life. This ordinance authorizes the Finance and Management Director to issue a purchase order with Center City International Trucks for this purchase.
2. CONTRACT AWARD: On August 11, 2011, the Department of Finance and Management publicly opened a formal bid, solicitation SA003980. One bid was received from: Center City International Trucks - $211,384.00. Though the bid was received more than 180 days ago, the vendor is willing to hold their bid price.
Center City International Trucks Contract Compliance Number: 31-1048371, expires 06/15/2012, Majority
3. FISCAL IMPACT: There is sufficient cash and authority in the Electric Build America Bonds Fund for this expenditure.
Title
To authorize the Finance and Management Director to establish a purchase order with Center City International Trucks for the purchase of one (1) 45' Digger/Derrick 4300 International Truck with a Utility Body; and to authorize the expenditure of $211,384.00 from the Electric Build America Bonds Fund for the Division of Power and Water (Power). ($211,384.00)
Body
WHEREAS, the Division of Power and Water (Power) requires a 45' Digger/Derrick 4300 International Truck to complete capital improvement street lighting projects throughout the City of Columbus; and
WHEREAS, one (1) bid for one (1) 45' Digger/Derrick 4300 International Truck, equipped with a Utility Body was received and publicly opened in the offices of the Director of Finance and Management on August 11, 2011; and
WHEREAS, said bid has been tabulated and evaluated and an award is recommended to Center City International Trucks as the lowest responsive and responsible bidder in the amount of $211,384.00; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water (Power), Department of Public Utilities, to authorize the Director of Finance and Management to enter into a contract for a 45' Digger/Derrick 4300 International Truck for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order for a 45' Digger/Derrick 4300 International Truck with Utility Body and options to include one (1) Dimensions Model DUI-12/2500 Auasi Sine Wave Inverter; one (1) 48755 Fairmont Impact Wrench with Ten Tool Hose Kit and Couplers; and Mechanical Training with Center City International Trucks, 4200 Currency Drive, Columbus, Ohio 43228; in the amount of $211,384.00 for the Office of the Division of Power and Water (Power).
SECTION 2. That the expenditure of $211,384.00 or so much as may be needed, is hereby authorized for Solicitation SA003980 for a 45' Digger/Derrick 4300 International Truck with Utility Body and options within the Electric Build America Bonds Fund, Fund No. 559, Project 670637-100000, OCA Code 559637, Object Level One 06, Object Level Three 6652.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.