Explanation
1. Background: This legislation authorizes the Director of Public Utilities to enter into a professional services agreement with H. R. Gray & Associates, Inc. for the Wastewater Treatment Facilities Professional Construction Management project for 2012-2016 for the Division of Sewerage and Drainage. The contract provides construction administration and management services including, construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and related tasks associated with a multi-project program beginning with three construction contracts included in this initial agreement with potential new projects added with subsequent annual contract modifications over the next 5 (five) years. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
The three construction contracts included in this initial agreement are as follows:
CIP 650259-100001 - JPWWTP Corrosion Prevention and Protection - $115.681.00
CIP 650333-100000 - Ash Lagoons Improvements - $200,353.00
CIP 650347-100001 - WWTP's CSO Reduction Improvements - $246,379.00
TOTAL $562,413.00
This contract will be a five year, approximately annually funded, agreement based on known or executed construction contracts. Adjustments to fees and scope to this contract will be made by contract modification based on annual (or semiannual) proposals as requested by the City. This initial funding will provide for services estimated to be needed for construction contracts beginning in 2012.
2. Procurement Information: the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: one proposal was received and the Division's Evaluation Committee selected H.R. Gray & Associates Inc.
3. Contract Compliance No.: 31-1050479 | MAJ | Exp 10/31/2013
4. Emergency Designation: Emergency designation is requested at this time because of previous .
5. Economic or Environmental Impact: The performance of this professional contract management services for the subject construction contracts will help to prevent or reduce number of construction claims, and minimize charge amount of the unavoidable claims. No community outreach or environmental factors are considered for this project.
6. FISCAL IMPACT:
This ordinance authorizes the transfer within of $244,060.00 and the expenditure of $562,413.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and the amendment of the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional services agreement with H. R. Gray & Associates, Inc. for the Wastewater Treatment Facilities Professional Construction Management project for the Division of Sewerage and Drainage; to authorize the transfer of $244,060.00 and the total expenditure of $562,413.00 from the Sanitary Sewer General Obligation Fund for the Division of Sewerage and Drainage; and to amend the 2011 Capital Improvements Budget. ($562,413.00).
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional construction management services with H.R. Gray & Associates Inc., 3770 Ridge Mill Drive, Columbus, Ohio 43026, for an amount of $562,413.00 in connection with the Wastewater Treatment Facilities Professional Construction Management project; and
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: one proposals was received and the Division's Evaluation Committee selected H.R. Gray & Associates Inc.; and
WHEREAS, this is a multi-year agreement with subsequent annual contract modifications; and
WHEREAS, the 2012-2016 Professional Construction Management project has three initial projects: CIP 650259-100001 - JPWWTP Corrosion Prevention and Protection; CIP 650333-100000 - Ash Lagoons Improvements; CIP 650347-100001 - WWTP's CSO Reduction Improvements; and
WHEREAS, it is necessary for City Council to authorize the transfer within and the expenditure of funds from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage, is requesting that this Council authorize the Director of Public Utilities to enter into a professional services agreement with H. R. Gray & Associates, Inc. for the Wastewater Treatment Facilities Professional Construction Management project for 2012-2016, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional construction management services with H.R. Gray & Associates Inc., 3770 Ridge Mill Drive, Columbus, OH 43026, in connection with Wastewater Treatment Facilities Professional Construction Management project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $244,060.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664, into the Wastewater Treatment Facilities Professional Construction Management project for 2012-2016 Projects | Sanitary Sewer General Obligation Bond Fund, Fund 664 | Dept/Div No 60-05 | Object Level Three 6676 as follows:
From: Fund 664
Proj. No. | Proj. Name | OCA | Amount
650333-100000 | Ash Lagoons Improvements | 664333 | -$243,959.00
650744-100000 | Brimfield Area Sanitary System Repair Project | 674400 | -$101.00
To:
Fund | Proj. No. | Proj. Name | OCA | Amount
650259-100001 | JPWWTP Corrosion Prevention and Protection | 650259 | +$115,681.00
650347-100001 | WWTP's CSO Reduction Improvements | 650347 | +128,379.00
Section 3. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to create and provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650259-100001 | JPWWTP Corrosion Prevention and Protection | $0 | $115,681 | (+$115,681)
650744-100000 | Brimfield Area Sanitary System Repair Project | $3,585 | $3,484 | (-$101)
650333-100000 | Ash Lagoons Improvements | $444,312 | $200,353 | (-$243,959)
650347-100001 | WWTP's CSO Reduction Improvements | $118,000 | $246,379 | (+$128,379)
Section 4. That the Director of Public Utilities is authorized to expend $562,413.00 or as much thereof as may be needed, on the following:
Project No. | Project Name | Amount ($) | OCA Code | Object Level Three
650259-100001 | JPWWTP Corrosion Prevention and Protection | 650259 | $115,681.00
650333-100000 | Ash Lagoons Improvements | 664333 | +$200,353.00
650347-100001 | WWTP's CSO Reduction Improvements | 650347 | +246,379.00
Section 4. That the said firm, H. R. Gray & Associates, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.