Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with Stantec Consulting Services, Inc. This contract was originally procured to provide construction administration and construction inspection services for the sanitary and water system projects during the fiscal years of 2011 - 2013. The funds approved within this legislation will provide for payment of services that are needed to conclude ongoing construction projects.
This modification (Mod #1) will increase the contract by an additional $315,572.67 for Construction Administration and Construction Inspection Services for the Division of Power and Water's North Linden Area Water Main Improvements Project, Contract No. 1130 as well as the Johnstown Road Water Line Improvements Project (with Franklin County).
1.1. Amount of additional funds to be expended: $ 315,572.67
Original Contract Amount: $ 487,493.38 (EL011930)
Modification 1 (current) $ 315,572.67
Total (Orig. + Mod 1) $ 803,066.05
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 0470-2011). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
Cost proposals were provided by Stantec Consulting Services, Inc., and reviewed by the Division of Power and Water and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013. This ordinance will authorize an expenditure up to $315,572.67 for two water projects. The Department anticipates requesting additional appropriations to this contract during the 2012 and 2013 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council.
3. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
4. CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expires 12/21/13
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc.; for the North Linden Area Water Main Improvements Project and the Johnstown Road Water Line Improvements Project; for the Division of Power and Water; to authorize a transfer and an expenditure up to $315,572.67 from the Water Works Enlargement Voted Bonds Fund. ($315,572.67)
Body
WHEREAS, the original contract number EL011930 for $487,493.38 was authorized by Ordinance No. 0468-2011, passed April 25, 2011, was executed on July 19, 2011, and was approved by the City Attorney on July 27, 2011; and
WHEREAS, it is necessary to modify the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc., for the North Linden Area Water Main Improvements Project and the Johnstown Road Water Line Improvements Project; to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Water Works Enlargement Voted Bonds Fund for purposes of providing sufficient funding for the project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc.; for the North Linden Area Water Main Improvements Project and the Johnstown Road Water Line Improvements Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204; that will continue to provide Construction Administration and Construction Inspection Services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Power and Water.
SECTION 2. That the said services shall be performed by Stantec Consulting Services, Inc. to the satisfaction of the Director of Public Utilities, as well as the Administrator and Engineering Managers of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $47,653.83 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690251-100000 (carryover) | O'Shaughnessy Dam Hydro. | 690251 | -$18,611.55
606 | 690359-100000 (carryover) | S. Wellfield Expansion | 642900 | -$29,042.28
606 | 690236-100065 (carryover) | Johnstown Rd. WL (Franklin Co.) | 663165 | +$47,653.83
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690251-100000 (carryover) | O'Shaughnessy Dam Hydro. | $0 | $18,612 | +$18,612 (establish from cancellation)
606 | 690251-100000 (carryover) | O'Shaughnessy Dam Hydro. | $18,612 | $0 | -$18,612
606 | 690359-100000 (carryover) | S. Wellfield Expansion | $0 | $153,163 | +$153,163 (establish from cancellation)
606 | 690359-100000 (carryover) | S. Wellfield Expansion | $153,163 | $124,120 | -$29,043
606 | 690236-100065 (carryover) | Johnstown Rd. WL (Franklin Co.) | $0 | $47,655 | +$47,655
SECTION 5. That the expenditure up to $315,572.67 is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Object Level One 06, Object Level Three 6686, Project Numbers, Project Names, and OCA Codes as follows:
Project Name Project No. OCA Amount
N. Linden Area W.M. Imp's 690236-100029 (carryover) 663129 $267,918.84
(fka Project No. 6)
Johnstown Rd. W.L. 690236-100065 (carryover) 663165 $47,653.83
(w/Franklin Co.)
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.