Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Burgess and Niple, Inc., in the amount of $500,000.00, for the Hoover Reservoir Erosion Control Project, Division of Power and Water Contract No. 2003.
This agreement will provide full-service assistance to the City for Hoover Reservoir Erosion Control projects for the Water Supply Group. The selected professional service firm will provide erosion control design services on an "as-needed" basis. The agreement to be awarded for these services will be in the amount of $500,000.00, funded for a minimum one year period or until all funds are expended. This agreement will be valid for a period not to exceed three years. If funds are not fully expended the agreement will be voided and new RFP's will be solicited at the end of the three year period. Projects under this agreement are to provide for protection of lands surrounding Hoover Reservoir from damage due to shoreline erosion caused by wave action and fluctuating levels in the reservoir. Hoover Reservoir Erosion Control Projects may include, but not be limited to: providing an evaluation of various reservoir areas to determine the need for erosion control, land surveying services including property and easement surveys and descriptions, bathometric surveys, and preparation of detailed drawings, specifications, and agreement documents pertinent for the construction and installation of various erosion control measures at Hoover Reservoir. The work may also include land surveying services including property and easement surveys and descriptions for properties at the Hoover, O'Shaughnessy and Griggs reservoirs.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This agreement will provide erosion control measures for the Hoover Reservoir. Uncontrolled erosion on a reservoir can impact personal property, and the soils entering the reservoir decrease the useful volume and yield of the reservoir over time. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development. At this time no community outreach or input is anticipated. The consultant selected has indicated a corporate philosophy of environmental conservation and sustainable business practices. In addition, the selected team has suggested environmentally innovative and integrated approaches to incorporate into the erosion control design measures that are selected.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on November 4, 2011 from Burgess and Niple, Inc., ms consultants, inc., DLZ Ohio, Inc., and Resource International, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the City Code, as well as: Proposal Quality, including Environmental Considerations; Qualifications and Experience of Team Members; Ability to Perform Required Service Expeditiously; Past Performance on Similar Projects including Demonstrated Abilities to Meet Schedules and Budgets; and Local Workforce. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Burgess and Niple, Inc.
The Contract Compliance Number for Burgess and Niple, Inc. is 31-0885550 (expires 11/26/12, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess and Niple, Inc.
4. FUTURE MODIFICATIONS: This agreement will be valid for a period not to exceed three years. If funds are not fully expended the agreement will be voided and new RFP's will be solicited at the end of the three year period. Future modifications are not planned at this time but may be required based on the severity of the erosion at the Hoover Reservoir.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Burgess and Niple, Inc.; for the Hoover Reservoir Erosion Control Project; for the Division of Power and Water; to authorize a transfer and expenditure up to $500,000.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($500,000.00)
Body
WHEREAS, four technical proposals for a professional engineering services agreement for Hoover Reservoir Erosion Control Project were received on November 4, 2011; and
WHEREAS, Burgess and Niple, Inc. was the firm selected to perform the services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a professional engineering services agreement for the Hoover Reservoir Erosion Control Project with Burgess and Niple, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Hoover Reservoir Erosion Control Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Hoover Reservoir Erosion Control Project, with the most responsive, responsible bidder, Burgess and Niple, Inc., 5085 Reed Road, Columbus, Ohio 43220; in the amount of $500,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $500,000.00 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100001 (carryover) | Bethel-Henderson Booster Sta. | 664731 | -$500,000
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | 606006 | +$500,000
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690473-100001 (carryover) | Bethel-Henderson Booster Sta. | $650,000 | $150,000 | -$500,000
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $0 | $500,000 | +$500,000
SECTION 4. That the expenditure of $500,000.00 is hereby authorized for the Hoover Reservoir Erosion Control Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690006-100000 (carryover), OCA Code 606006, Object Level Three 6686.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.