Explanation
1. BACKGROUND
This ordinance requests Columbus City Council to authorize the Director of Public Service to write off the debts owed to the Division of Planning & Operations, formerly Transportation Division, for uncollectible traffic maintenance accounts, as follows:
ACCOUNT NO. CLIENT SERVICE AMOUNT
AR000645-001 Unknown Traffic Repair $20,047.13
AR000646-001 Lea Dickerson Traffic Repair $22,577.44
AR000578-001 Athletic Club of Columbus Various Locations Loading Zone Fees $28,656.18
AR000645-001
It has been determined that the client and exact date of service is unknown. The invoice was posted on September 15th, 1999 but no money has been received to date. In 2008, the City Auditor's Office reorganized this particular invoice with an unknown payee. The Department of Public Service is past its statute of limitations for collecting on this account. Therefore, the Department of Public Service is requesting that this account be written off as uncollectible.
AR000646-001
These charges were accrued for traffic repair services from January 21, 2000 to May 31st, 2000. Repairs were required after client was cited for an accident on January 21, 1999. Invoice was posted on August 1st, 2000 but no money has been received to date. The Department of Public Service is past its statute of limitations for collecting against this account. Therefore, the Department of Public Service is requesting that this account be written off as uncollectible.
AR000578-001
These charges were accrued against the Athletic Club of Columbus various locations for loading zone fees for a total amount of $107,151.83, from 2004 to 2007. However, t whose original invoice date for this account according to the City Auditor's Office was August 19, 2004. Due to the length of time and the difficulty to recreate records, This does not match the Department of Public Service's invoice database date of November 22, 2006. According to the Department of Public Service's invoice database, this account was originally for only $5,580.00 and paid in full January 11, 2007. The original account has not been paid upon since December of 2004; it has been determined this account was created in error. Therefore, the Department of Public Service is requesting that the remaining amount of this account be written off as uncollectible.
2. FISCAL IMPACT
Formally writing off this debt as uncollectible officially recognizes that the City will forego this revenue. This step is prudent to maintaining accurate, timely and realistic accounting records. Therefore, the Department of Public Service is requesting that these accounts be written off as uncollectible.
Title
To authorize the Director of Public Service to write off, as uncollectible, three unpaid traffic maintenance accounts due the City of Columbus, Department of Public Service, in the amount of Seventy-One Thousand, Two Hundred Eighty Dollars and Seventy-Five Cents. ($71,280.75)
Body
WHEREAS, the Division of Planning & Operations provided traffic maintenance services to an unknown client; and
WHEREAS, the Division of Planning & Operations provided traffic maintenance services to client Lea Dickerson; and
WHEREAS, the Division of Planning & Operations provided loading zone permits to client, Athletic Club of Columbus for various locations; and
WHEREAS, the City of Columbus, Department of Public Service, Division of Planning & Operations is owed Seventy-One Thousand, Two Hundred Eighty Dollars and Seventy-Five Cents ($71,280.75) for traffic maintenance services provided to these clients and no payments have been received since December 2004; and
WHEREAS, it is necessary to provide the Director of Public Service with the authority to write off this debt as uncollectible; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to write off as uncollectible the traffic maintenance charges due from named clients, in the sum of Seventy-One Thousand, Two Hundred Eighty Dollars and Seventy-Five Cents ($71,280.75) as follows:
ACCOUNT NO. CLIENT SERVICE AMOUNT
AR000645-001 Unknown Traffic Repair $20,047.13
AR000646-001 Lea Dickerson Traffic Repair $22,577.44
AR000578-001 Athletic Club of Columbus Various locations Loading Zone Fees $28,656.18
$71,280.75
SECTION 2. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.