Explanation
BACKGROUND: Columbus Public Health has a need to purchase security paper for birth and death certificates in the Vital Statistics Department at Columbus Public Health. This paper is mandated by the Ohio Department of Health and must be purchased from the State; therefore, this purchase is made in accordance with sole source provisions of the Columbus City Code. This legislation authorizes the purchase not to exceed 127 boxes of security paper from the Treasurer, State of Ohio for $10,000.00 for the period ending February 28, 2013.
The primary objective of the Vital Statistics program is to issue certified copies of certificates for births and deaths occurring from 1908 to present in Franklin County only.
• Registers all births, deaths, and fetal deaths occurring in Franklin County.
• Issues burial transit permits.
• Helps single parents with completing "Acknowledgement of Paternity Affidavits."
• Assists customers with correcting information on birth and death certificates issued in Franklin County.
Emergency action is requested to avoid delays in providing services to residents requesting birth and death certificates provided by Columbus Public Health.
FISCAL IMPACT: The funds to purchase this security paper are budgeted and available in the Health Special Revenue Fund, Fund No. 250.
Title
To authorize and direct the Director of Finance and Management to purchase security paper from the Treasurer, State of Ohio, in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $10,000.00 from the Health Special Revenue Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, the Ohio Department of Health mandates security paper be used in all Vital Statistic offices throughout the state of Ohio; and,
WHEREAS, the purchase of security paper was made according to Sole Source provisions 329.07(e)(1) of the Columbus City Code; and,
WHEREAS, it is necessary to purchase a maximum of 127 boxes of security paper for the Vital Statistics program from the Treasurer, State of Ohio, Vendor No. 311334820-021; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to purchase security paper to continue to provide services to residents and for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to purchase up to 127 boxes of security paper from the Treasurer, State of Ohio, for the period ending February 28, 2013.
SECTION 2. That the expenditure of $10,000.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Division No. 50-01, Object Level One 02, Object Level Three 2217, OCA Code 500280.
SECTION 3. That the sole source provisions of Section 329.07(e)(1) of the Columbus City Codes are hereby met.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.