Explanation
BACKGROUND: The Division of Police needs to purchase twenty-nine (29) police bicycles for replacements for the Division of Police Bike Patrol. These bicycles will be used by the various walking crews and by the Community Response teams to help patrol the streets of the city. The bid also included two bicycles for the Parking Violations Bureau. A separate purchase order will be processed for the two bicycles for the Parking Enforcement Officers.
Bid Information: Formal Bid # SA004245 was opened on February 16, 2012. Three responses were received as follows:
B1 Bicycles, LLC $64,476.22
Bicycle One $71,459.98
Ibis Tek, LLC $71,262.00
All bidders are majority business entities.
The Division of Police recommends awarding the bid to the lowest, most responsive and best bid, which is B1 Bicycles, LLC.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 562638833, expires 1-31-2013.
EMERGENCY DESIGNATION: Emergency legislation is requested in order to purchase these bicycles and pay for them before the Grant deadline.
FISCAL IMPACT: This ordinance authorizes the purchase of twenty-nine police bicycles and accessories from B1 Bicycles, LLC in the amount of $61,394.74 from the Federal Drug Seizure Funds and the 2009 JAG Grant Funds for the Division of Police. There will be no effect on the financial status of the General fund.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with B1 Bicycles, LLC for the purchase of police bicycles for the Division of Police, to authorize the transfer of funds within the grant fund, to authorize the expenditure of $61,394.74 from the Law Enforcement Seizure and JAG Grant Funds; and to declare an emergency. ($61,394.74)
Body
WHEREAS, a formal bid opening was held on February 16, 2012 for the purchase of police bicycles; and
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of bicycles for its police walking crews and for the Community Response team; and
WHEREAS, based on the bids received, B1 Bicycles, LLC was the lowest, most responsive, and best bid received; and
WHEREAS, Law Enforcement Seizure and grant funds are appropriated for this purchase; and
WHEREAS, a transfer of funds within the grant fund is necessary to properly align appropriation with expenditures; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these police bicycles for the Division of Police for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with B1 Bicycles, LLC for the purchase of twenty-nine (29) police bicycles and accessories for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2. That a transfer of $12,662.00 is hereby authorized as follows:
From: DIV 30-03| FUND 220| OBJ LEVEL (1) 06| OBJECT LEVEL (3) 6651| OCA# 339056| GRANT # 339049|
To:DIV 30-03| FUND 220| OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA# 339053| GRANT # 339049|
SECTION 3. That the expenditure of $61,394.74, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03| FUND 219| OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA# 300988| SUBFUND 016| |AMOUNT $42,703.46|
DIV 30-03| FUND 220| OBJ LEVEL (1) 02| OBJECT LEVEL (3) 2215| OCA# 339053| GRANT # 339049| |AMOUNT $18,691.28|
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.