Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Meggitt Training Systems for renovation of the Police indoor shooting range at the Police Complex, 2609 McKinley Avenue.
The original contract was authorized by Ordinance No. 0721-2011, passed, May 24, 2011, included the renovation of the Police indoor shooting range. This modification will authorize the renovation of the existing light fixtures to accommodate the new baffle ceiling system, furnish and install a new rifle rated double door, and additional SRP flooring at the Police indoor shooting range. Meggitt Training Systems has institutional knowledge of the project and performed the original renovations. It is practical and cost effective for the coordination and continuity of the project to use them for this modification. Therefore, it would not be in the best interest of the City to re-bid the renovations. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested due to the lead-time in ordering materials and the need for these renovations to occur as soon as practical.
Meggitt Training Systems Contract Compliance No. 58-2272995; expiration date March 29, 2013.
Fiscal Impact: The cost of this contract modification is $78,810.00. This ordinance authorizes the expenditure of $78,810.00 from the Safety Voted Bond Fund, where there are sufficient funds to cover this expense. In order to spend these funds, a transfer and an amendment to the 2011Capital Improvements Budget is necessary.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $78,810.00 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Meggitt Training Systems for renovation of the Police indoor shooting range; to authorize the expenditure of $78,810.00 from the Safety Voted Bond Fund; and to declare an emergency. ($78,810.00)
Body
WHEREAS, it is necessary to modify the 2011 Capital Improvement Budget and transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 0721-2011, passed May 24, 2011, authorized the Finance and Management Director to enter into a contract with Meggitt Training Systems for the renovation of the Police indoor shooting range; and
WHEREAS, it is necessary to modify the contract with Meggitt Training Systems for the renovation of Police indoor shooting range; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to modify a contract with Meggitt Training Systems for the renovation of the Police indoor shooting range, due to the lead-time in ordering materials and the need for these renovations to occur as soon as practical; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Sirens 310106-100000 (Voted) $200,000|$121,190|($78,810)
Police Facility Renovation 330021-100000 (Voted) $1,007,727|$1,086,537|$78,810
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-01| Fund: 701|Project Number 310106-100000|Project Name -Sirens |OCA Code: 701106|OL3: 6620 |Amount $78,810.00
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100000|Project Name -Police Facility Renovation |OCA Code: 713321|OL3: 6620 |Amount $78,810.00
SECTION 3. That the Finance and Management Director is authorized to modify a contract on behalf of the Office of Construction Management with Meggitt Training Systems for the renovation of the Police indoor shooting range.
SECTION 4. That the expenditure of $78,810.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level: 06
Object Level 3: 6620
Amount: $78,810.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.