Explanation
BACKGROUND: This ordinance is for the option to purchase Lawn Mowing Serviceson an as needed basis for the Department of Public Utilities, the largest user, and for other City agencies as needed. This mowing contract is necessary to maintain City properties in a safe, efficient and attractive condition. The term of the proposed option contracts will be through February 28, 2015 with the option to extend this contract for One (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on March 15, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004299). One hundred fourteen (114) Bids were solicited: (M1A-15). Seventeen (17) Bids were received (M1A-4).
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
CleanTurn International, LLC CC#454144939 (expires 2-6-2014)
Property Acquisition Specialists, LLC CC#271432162 (expires 2-21-2014)
WAQ, Inc, dba Southwest Lawn CC#311592385 (expires 2-28-2013)
Total Estimated Annual Expenditure: $320,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the grass mowing season has started. The bid was originally scheduled to open earlier but problems arose in the original bid process and the original bid had to be cancelled.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Department of Public Utilities and will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase Lawn Mowing Services on an as needed basis with CleanTurn International, LLC, Proper...
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