Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify a purchase contract with IPS Group, Inc. by increasing the amount authorized for expenditure for services provided by IPS Group, Inc. for this contract for the Division of Mobility Options.
This contract was authorized by ordinance 1041-2010 and provides the City with the ability to replace its entire inventory of over 4,000 parking meters, which has exceeded its designed service life, and to allow for expansion of the meter program. This modification provides for the management services provided by IPS Group, Inc. The contract terms include fixed costs for the parking meters over the five-year contract period, and are subject to the availability of funding and the approval of City Council.
The original amount of this contract authorized in ordinance 1041-2010 was $749,965.00 (EL010977)
The amount of the 1st modification was $521,000.00, authorized by ordinance 0360-2011
The amount of this modification number 2 is $385,000.00
The Total amount of the contract, including this modification is $1,655,965.00
This ordinance seeks authority to expend $385,000.00 for the Division of Mobility Options, in the Department of Public Service. This expenditure will allow for extended warranty costs and services provided by IPS for the City's parking meter program.
An additional ordinance will follow this ordinance modifying the contract for the planned purchase of additional parking meters and components.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against IPS Group, Inc.
2. PLANNED CONTRACT MODIFICATION
This is a planned modification of the contract with IPS Group, Inc. to fund management services provided by this vendor for the City's parking meter program.
3. CONTRACT COMPLIANCE
IPS Group, Inc. contract compliance number is 233028164 and it expires 5/27/2012.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure that payment for these uninterrupted services continues for this contract.
5. FISCAL IMPACT:
Funding for this expense is available within the General Fund.
Title
To authorize the Director of Public Service to modify an existing contract with IPS Group, Inc. by increasing the authorized expenditure amount, to provide for associated extended warranty costs, and related services for the City's Parking Meter Program, to authorize the expenditure of $385,000.00 from the General Fund for the Division of Mobility Options; and to declare an emergency. ($385,000.00)
Body
WHEREAS, ordinance 1041-2010 authorized the Director of Public Service to enter into contract, City Auditor number EL010977, with IPS Group, Inc., and authorized the expenditure of $749,965.00 for the purchase of single space parking meters, and ancillary equipment and training services; and
WHEREAS, ordinance 0360-2011 authorized the Director of Public Service to execute a planned modification to increase the contract amount by $521,000.00 for approximately 1,000 meter mechanisms, associated extended warranty costs, and related components and services; and
WHEREAS, this ordinance authorizes a planned contract modification, number 2, in the amount of $385,000.00 for management services necessary for the operation of the City's Parking Meter Program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to request this ordinance as an emergency measure because of the need to continue the services provided by IPS Group, Inc. for the City's parking meter program so the City can operate an effective, efficient program thereby preserving the public health, safety and welfare;
NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a planned contract modification to increase the authorized expenditure amount for services necessary for the City's parking meter program provided by IPS Group, Inc, 6195 Cornerstone Ct. East, Suite 114, San Diego, CA, 92121.
SECTION 2. That the expenditure of $385,000.00 is hereby authorized for the above described modification for the Division of Mobility Options, 59-10, as follows:
Fund / O.L. 01-03 Codes / OCA / Amount
010 / 03-3336 / 591013 / $385,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.