Explanation
BACKGROUND: This ordinance authorizes the option to purchase Aluminum Sign Blanks for the Department of Public Service, Division of Planning and Operation, the largest user, and other city agencies. The term of the proposed option contract will be through July 31, 2014 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004238. The Purchasing Office opened formal bids on February 16, 2012. The aluminum sign blanks are used in the fabrication of traffic signs and street name signs that are used throughout the City of Columbus.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004238). Fifty-five (55) bids were solicited (MAJ: 50; M1A: 3; F1:2) Four bids were received (MAJ: 4).
Bids were solicited for recycled and non-recycled materials. All recycled materials were low bid except for items 41, and 44 - 47. The bid stated an environmental preference credit per section 329.31 of the Columbus City Code. The recommendation is to award items 41R, 44R and 47R to Allmac Signs as low bidder with environmental preference. The "R" designates recycled materials.
US Standard Sign was the bidder, with environmental credit, for item 45R and is recommended for award.
The low bidder for item 46 was Vulcan Inc., the only item for which they were low bidder. The next low bidder for this item was Allmac Signs. The recommendation is to award this material to Allmac Sign rather than establish a contract for one item as savings would not be realized due to the cost to establish and manage the additional contract.
The low bidder for items 1R, 6R, 16R, and 17R was Osburn Associates, Inc. The cost to establish a contract for these items would not result in savings due to the administrative cost to establish and maintain the contract; therefore, the recommendation is to award items 1R, 16R, and 17R to the next low bi...
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