Explanation
Background: This ordinance authorizes the Finance and Management Director to issue a purchase order to Byers Ford for the purchase of Twenty-Six (26) Light Duty Trucks for the following divisions; Facilities, Refuse, Recreation & Parks, Neighborhood Pride, PVB, Fleet, and Police. This ordinance also authorizes the Finance and Management Director to issue a purchase order to Ricart Ford for the purchase of One Hundred-Ten (110) Light Duty Vehicles for the following divisions; Recreation & Parks, Construction Management, Code Enforcement, PVB, Fire, Fleet, and Police. Formal bids were received by the Purchasing Office pursuant to SA004207 for the purchase of various light duty trucks, pursuant to SA004176 for the purchase of various light duty vehicles, and pursuant to SA003245 for the purchase of various unmarked covert vehicles.
Total for Light Duty Trucks: $572,105.76 - Byers Ford Lincoln Mercury - FL005166 - Contract Compliance #314139860
Total for Light Duty Vehicles: $1,799,282.52 - Ricart Properties - FL005148 - Contract Compliance #311282546
Total for Covert Vehicles: $500,000 - Ricart Properties - FL004444 - Contract Compliance #311282546
Title
To authorize the Finance and Management Director to establish purchase orders to purchase various Light Duty Trucks, Light Duty Vehicles, and Covert Vehicles for various divisions, to appropriate $2,871,388.28 within the Special Income Tax Fund; to authorize the expenditure of $2,871,388.28 from the Special Income Tax Fund; and to declare an emergency. ($2,871,388.28)
Body
WHEREAS, the City has a need to replace various Light Duty Trucks, Light Duty Vehicles, and Covert/un-marked vehicles, and
WHEREAS, funds are available in the Special Income Tax Fund, and
WHEREAS, the Purchasing Office advertised for formal bids via SA004207, SA004176, and SA003245, and
WHEREAS, the Finance and Management Department recommends acceptance of the best, and most responsive bids submitted by Byers Ford for Light Duty Trucks, Ricart Ford for Light Duty and Covert Vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for the purchase of various vehicles, thereby ensuring that said vehicles are purchased prior to manufacturer build-out cut-off dates, thereby preserving the public peace, health, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to issue purchase orders to Byers Ford for the purchase of Twenty-Six (26) Light Duty Trucks and Ricart Ford for the purchase of One Hundred-Ten (110) marked and covert Light Duty Vehicles.
SECTION 2. That the City Auditor is authorized to appropriate $2,871,388.28 within the Special Income Tax Fund, Fund 430, OCA 454301 to the Fleet Management Division 45-05, Department of Finance & Management to Object Level One - 06; Object Level Three - 6650.
SECTION 3. That the expenditure of $2,871,388.28, or so much thereof as may be needed for the purchase of various Light Duty Trucks, Light Duty Vehicles, and Covert/Un-marked Vehicles, is hereby authorized as follows:
Division:45-05
Fund:
OCA: 454301
Object Level 1: 06
Object Level 3: 6650
Amount: $2,871,388.28
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither vetoes or approves the same.