Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an existing contract with Lawson Software for annual software maintenance and support services, associated with the Columbus Human Resources Information System (CHRIS). The original contract was authorized by ordinance 1799-2007, passed November 26, 2007 and provided language that allows for renewals for up to five years, and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order. In 2011 the contract was renewed for year four (4) of five (5) by ordinance 0380-2011, passed April 11, 2011. This request is year five (5) of a five (5) year contract in the amount of $133,671.86, to provide service for the coverage period of June 1, 2012 through May 31, 2013.
FISCAL IMPACT:
In 2010 and 2011, $130,691.00 and $141,461.05 was legislated respectively for maintenance and support services with Lawson Software. Funding for this year's (2012) contract renewal, in the amount of $133,671.86 is available within the Department of Technology Information Services Division, internal services fund. The aggregate contract total for maintenance and support including this renewal is $650,923.93.
CONTRACT COMPLIANCE:
Vendor Name: Lawson Software FID/CC#: 41-1251159 Expiration Date: 09/21/2013
Title
To authorize the Director of the Department of Technology renew an existing contract with Lawson Software for annual maintenance and support services associated with the Central Payroll and Human Resources Information Management System (CHRIS); and to authorize the expenditure of $133,671.86 from the Department of Technology, Information Services Division, internal services fund. ($133,671.86)
Body
WHEREAS, the original contract (EL007511), established by ordinance 1799-2007, passed by Council November 26, 2007, with Lawson Software, allowsfor software application annual maintenance and support services, associated with the Central Payroll and Human Resources Information Management System, allowed for renewals for up to five (5) years and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order; with this being year five (5) of a five (5) year contract, and
WHEREAS, the coverage period associated with the annual maintenance and support contract renewal is for a twelve month term period, June 1, 2012 through May 31, 2013 in the amount of $133,671.86, and
WHEREAS, the Department of Technology has a need to renew an annual contract with Lawson Software to continue the maintenance and support services associated with the Central Payroll and Human Resources Information Management System, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew an annual maintenance and support services contract with Lawson Software, with a coverage period of June 1, 2012 through May 31, 2013 at a cost of $133,671.86; as year five (5) of a five (5) year contract.
SECTION 2: That the expenditure of $133,671.86 or so much thereof as may be necessary is hereby authorized to be expended as follows:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $133,671.86
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: This ordinance shall take effect and be in force from and after the earliest period allowed by law.