Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew a contract with Decade Software Company, LLC for annual software license, hosting and support service fees for the EnvisionConnect. The original contract (EL000490) was established by the Health Department in 2000 and provided language that allows for annual renewals. The agreement was most recently renewed by authority of ordinance 0259-2011, passed May 23, 2011 (purchase order EL011864). This renewal will provide services from July 1, 2012 to June 30, 2013 at a cost of $78,300.00.
The EnvisionConnect software application provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit. Services provided by Decade under this contract renewal include annual software license, hosting and support services, update training, upgrades and enhancements. Without this service, the Columbus Public Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio.
Decade Software Company, LLC is the sole provider of maintenance and support for EnvisionConnect software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
In 2010 and 2011, $78,300.00 was legislated respectively each year for annual software license, hosting and support service fees for the EnvisionConnect with Decade Software Company, LLC. The cost ...
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