Explanation
The purpose of this legislation it to authorize the Director of Public Utilities to execute a planned modification for a service agreement with The Shelly Company to provide Asphalt Paving, Sealing and Repair Services for the Division of Sewerage and Drainage. This contract is needed for repairing asphalt pavement, pavement replacement and sealing existing roadways with tar and chip surface.
The original contract is in effect for one (1) year to and including August 30, 2012. The contract language allows for the Division of Sewerage and Drainage to extend the contract for two (2) additional years on a year to year basis upon mutual agreement and budgeted funds. This proposed modification is the 2nd year of the contract. The new expiration date will be August 30, 2013.
SUPPLIER: The Shelly Company (31-1279704) Expires 4-15-13. This company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds for this contract modification No. 1 is $175,000.00. Total contract amount including this modification is $350,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2012 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $...
Click here for full text