Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with OnX USA LLC (formerly known as Agilysys Inc.), for the purchase of HP professional services. The purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office. This legislation/ordinance will allow for HP consulting service hours to facilitate the City of Columbus' deployment of the HP Service Manager application and will provide the required funding to complete the project. The associated coverage term period is from the date of a certified purchase order issued from the City Auditor's Office through 6/30/12.
*OnX USA LLC (formerly known as Agilysys Inc.), HP Professional Services, $28,400.00, (FL004390, BPCMP46A - Expiration Date: 6/30/12)
This ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2012 Capital Improvement Budget (CIB), passed by Columbus City Council April 16, 2012 via Ordinance # 0368-2012, to accommodate for the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order for services is established in a timely manner to allow the vendor to start their project service work as planned and not delayed.
FISCAL IMPACT:
During fiscal year(s) 2010 and 2011, $248,393.59 and $371,576.08 were expended respectively with OnX USA LLC. The total cost of this ordinance is $28,400.00, with funding coming from the Department of Technology, Information Services Division, Capital Improvement Bond Fund totaling $28,400.00 by transferring appropriation and cash of ($6,736) from the HVAC Upgrade (470036-100000), ($5,086) from Disaster Recovery Phase II (470037-100000), ...
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