Explanation
BACKGROUND: For the option to purchase Sporting Goods and Recreational Supplies for the Recreation and Parks Department, the biggest user. The contract will provide the department with various sporting goods and recreational items for programs such as summer camps, baseball,, volleyball, basketball, gymnastics, tennis, and after school programs. The term of the proposed option contract is through March 31, 2014. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 16, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004231; 64 bids were solicited (MBE:1; FBE:2); Six (6) bids were received (MBE: 0; FBE: 0).
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:
BSN Sports: CC# 222795073 (expires: 7/9/11)
Flaghouse, Incorporated: CC#131809948 (expires: 11/16/2013)
Riddell: CC# 341688715 (expires: 4/7/2012)
S & S Worldwide: CC# 060520020 (expires: 9/21/2013)
Total Estimated Annual Expenditure: $30,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance & Management Director to enter into four (4) UTC contracts for the option to purchase Sporting Goods and Recreational Supplies with BSN Sports, Flaghouse Incorporated, Riddell, and S & S Worldwide, to authorize the expe...
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