Explanation
Background
This ordinance authorizes the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into a fourteen month contract with 3SG Corporation for the provision of Hyland OnBase software maintenance and support for the Franklin County Municipal Court imaging system.
The imaging system converts existing court documents into electronic images, necessary to optimize storage space and reduce future storage costs and provide for more efficient access to court document information.
3SG Corporation, a dealer of Hyland, installed and configured the Hyland Onbase software for the imaging system, and is currently providing two software maintenance and support services through the State of Ohio, State Term Schedule (STS) # 533272-3: expiration date 6/30/2012.
The fourteen month contract is necessary to consolidate the Hyland OnBase software maintenance and support services into one contract. The consolidation of the services will provide for a more cost efficient process for the Municipal Court Clerk's Office.
Bid Information: The Municipal Court Clerk is respectfully requesting to waive the competitive bidding provisions of the Columbus City Code, Chapter 329, to contract with 3SG Corporation. The state term schedule expires June 30, 2012. It is in the best interest of the City to waive competitive bidding: the price will perish before a formal bid process could be completed; the time constraints of the contract; and the continuity of the services and current pricing.
Contract Compliance Number:
3SG Corporation: 31-1651723
Expiration date: 11/22/2012
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency action is requested for the continuity of the software maintenance and support services and pricing.
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