Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a planned modification for the increase and extension of the contract, EL012233 with Brehob Corporation for Crane and Hoist Maintenance Services for FEM Project No. 1402.3, for the various divisions within the Department of Public Utilities. Current facilities to be serviced are Division of Sewerage and Drainage facilities. Additional Department of Public Utilities facilities may be added in the future.
The Division of Sewerage and Drainage utilizes these services for the Jackson Pike Wastewater Treatment Plant, the Southerly Wastewater Treatment Plant, the Sewer Maintenance Operations Center and the Compost Facility. The contract language allows for a one (1) year agreement that can be extended two (2) more years on a year to year basis. This is the first extension of this contract. The yearly estimated amount to be spent for this service is $100,000.00. The increase in funding is due to a major failure of a jib crane and hoist at the Jackson Pike Wastewater Treatment Plant. With the motorization this is approximately a $33,000.00 piece of equipment to replace not including the foundation work that may be necessary.
SUPPLIER: Brehob Corporation (35-1153806), expires October 6, 2012
Brehob Corporation does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $100,000.00. Total contract amount including this modification is $171,752.00.
2. Reason additional funds were not foreseen: Additional funds were foreseen as this is a planned modification. The original contract allows for two (2) extension periods on a year to year basis.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $100,000.00 is needed for this purchase. $71,900 was originally budgeted for this contract. The additional funding is necessary due to the failure of a piece of equipment at the Jackson Pike Wastewater Treatment Plant. Expenditures will be reprioritized to accommodate this expenditure without increasing the existing budget.
$46,374.82 was spent in 2011
$31,894.77 was spent in 2010
$136,226.11 was spent in 2009
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Crane and Hoist Maintenance Services contract with Brehob Corporation, for the Division of Sewerage and Drainage and to authorize the expenditure of $100,000.00 from the Sewerage System Operating Fund. ($100,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Brehob Corporation for Crane and Hoist Maintenance Services, and
WHEREAS, the Division of Sewerage and Drainage utilizes these services for the Jackson Pike Wastewater Treatment Plant, the Southerly Wastewater Treatment Plant, the Sewer Maintenance Operations Center and the Compost Facility, and
WHEREAS, the Director of Public Utilities opened formal bids on June 29, 2011, and
WHEREAS, the Division of Sewerage and Drainage wishes to modify and increase EL012233 with Brehob Corporation for Crane and Hoist Maintenance Services to provide additional funding and extend the contract to and including November 17, 2013, and
WHEREAS, the vendor has agreed to modify and increase EL012233 at current prices and conditions, and it is in the best interest of the City to exercise this option; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase contract EL012233 with Brehob Corporation, to and including November 17, 2013. Total amount of additional funds needed for this contract modification No. 1 is ADD $100,000.00. Total contract amount including this modification is $171,752.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $100,000.00 or so much thereof as may be needed be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650 as follows:
OCA: 605378
Object Level 1: 03
Object Level 3: 3372
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.