Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a service agreement with Tom Synnott Associates AKA tsa/Advet for the Falcon Enterprise, Falcon DMS software for the Department of Public Utilities. The agreement for this service will be established in accordance with Section 329.07 (e) Sole Source Procurement of the Columbus City Code, 1959
Annual Software and Support Maintenance for the following: Falcon/DMS Document Management, Permit and Head Sheet E-Form Application, Falcon/Indexer, Falcon/Deliver, Falcon/Enterprise, Falcon/DMS Sentry and PDF Module, Falcon/DMS integration with Oracle WAM, Falcon/DMS Full Content Search and Falcon/API Developer Toolkit.
This legislation also authorizes the Director of Public Utilities to purchase the needed components and services to upgrade the entire Falcon document management system to current technology standards. This includes:
Consulting effort to develop and document customized software to support the integration of Falcon/DMS as a back office document management system for the City of Columbus WAM application and, the Falcon/API which is intended for programmers to develop custom applications or to integrate existing application systems with a Falcon/DMS vault and, consulting required to upgrade the City of Columbus Falcon/Web software from Falcon/Web V2 to V3 including installation, testing and certification of Falcon/Web V3.1 and, migrate existing custom menus to V3 and, migrate environments to V3 and, adjust current GIS integration and, integrate new E-Forms with V3 and, install latest version of Falcon.
The Falcon/DMS system is utilized by the Department of Public Utilities agencies as a document management system. The program has been utilized for approximately 12 years. Tom Synnott Associates AKA tsa/Advet is the sole developer of the software and will provide all licenses and support. The support agreement is in effect for the period of August 1, 2012 to and including April 1, 2013.
SUPPLIER: Tom Synnott Associates AKA tsa/Advet (25-1372377); Expires 5/17/2014
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $102,216.67 is being requested for this service.
$53,091.80 was spent in 2011
$21,080.00 was spent in 2010
Title
To authorize the Director of Public Utilities to enter into a service agreement in accordance with sole source provisions of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for software support of Falcon/DMS software for the Department of Public Utilities, to authorize the expenditure of $102,216.67 from the Sewerage System Operating Fund. ($102,216.67)
Body
WHEREAS, the Department of Public Utilities utilizes a document management program developed by Tom Synnott Associates AKA tsa/Advet and,
WHEREAS, it has become necessary to purchase additional licenses and software for the upgrade and enhancement of the document management system, and
WHEREAS, it has become necessary to enter into a license and software support agreement for the Department of Public Utilities, and
WHEREAS, the Department of Public Utilities wishes to establish a service agreement in accordance with Section 329.07 (e) of the Columbus City Code for said service; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. This Council finds it in the best interest of the City of Columbus to authorize the Director of Public Utilities to enter into a service agreement in accordance with Section 329.07 (e) of the Columbus City Code with Tom Synnott Associates AKA tsa/Advet for Falcon/DMS software support.
SECTION 2. That the expenditure of $102,216.67 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 605077
Object Level 1: 03
Object Level 3: 3336
Amount: $35,550.00
OCA: 605077
Object Level 1: 03
Object Level 3: 3358
Amount: $40,500.00
OCA: 605077
Object Level 1: 03
Object Level 3: 3369
Amount: $26,166.67
TOTAL REQUEST: $102,216.67
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.