Explanation
BACKGROUND: The City Treasurer and other city agencies require armored car services to pick up and deliver deposits on a daily basis. In 2008, the City Treasurer's Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002909). Eight (8) bids were solicited; one (1) bid was received. The only bidder submitted pricing that far exceeded budgeted amounts for the service. Negotiations were undertaken with the bidder to change the specifications in order to lower the pricing. As a result, the waiver of the competitive bidding provisions of the Columbus City Code was required. The original contract was for a period of one year, beginning August 1, 2008 through July 31, 2009 with an option for renewal of four one-year periods which was authorized by Columbus City Council on ordinance 1272-2008 passed July 21, 2008. On July 13, 2009 City Council passed ordinance 0945-2009 authorizing the City Treasurer's Office to modify and extend its contract with Brink's for the first year of the contract's four one-year renewal options. On June 14, 2010, City Council passed ordinance 0796-2010 authorizing the City Treasurer's Office to modify and extend its contract for the second year of the four one-year renewal options. On June 20, 2011, City Council passed ordinance 0850-2011 authorizing the City Treasurer's Office to modify and extend its contract for the third year of the four one-year renewal options. The City Treasurer's Office now wishes to modify and extend its contract with Brink's for the fourth year of the four one-year renewal options.
Contract Compliance: Brink's Incorporated, 362478302, expires September 17, 2012
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, safe and secure deliveries of the city's deposits will be interrupted.
FISCAL IMPACT: Funding for these services is budgeted and available in various agencies throughout the city.
Title
To authorize and direct the City Treasurer to modify and extend its contract for armored car services with Brink's Inc.; to authorize the expenditure of $47,680.00 from various funds within the city; and to declare an emergency. ($47,680.00)
Body
WHEREAS, as armored car services are necessary to ensure the safe and secure delivery of city deposits, this legislation is being submitted for consideration as an emergency measure; and
WHEREAS, the City Treasurer's Office wishes to modify and extend its current contract with Brink's Inc. for an additional year, through July 31, 2013; and
WHEREAS, an emergency exists in the usual daily operation of the City Treasurer's Office in that it is immediately necessary to modify and extend the contract and authorize the expenditure for armored car services with Brink's Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer be and is hereby authorized and directed to modify and extend the contract for provision of armored car services with Brink's Inc. through July 31, 2013.
SECTION 2. That the expenditure of $47,680.00, or so much thereof as may be necessary, is hereby authorized, as follows:
Division: 5101 | Fund: 285 | OCA: 511139 | Object level one: 03 | Object level three code: 3395 | Amount: $10,000.00 | Recreation and Parks
Division: 2601 | Fund: 010 | OCA: 260166 | Object level one: 03 | Object level three code: 3395 | Amount: $7,500.00 | Municipal Court Clerk
Division: 6009 | Fund: 600 | OCA: 602318 | Object level one: 03 | Object level three code: 3395 | Amount: $8,500.00 | Division of Power and Water
Division: 5910 | Fund: 010 | OCA: 591013 | Object level one: 03 | Object level three code: 3395 | Amount: $12,180.00 | Parking
Division: 4301 | Fund: 240 | OCA: 430386 | Object level one: 03 | Object level three code: 3395 | Amount: $9,500.00 | Building & Zoning Services
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.