Explanation
The purpose of this legislation is to authorize the Director of Public Utilitites to establish a purchase order to pay invoices for hauling services of grit and grease from Waste Management of Ohio, Inc. for the Division of Sewerage and Drainage and, in accordance with Columbus City Code Section 329.27, to waive the competitive bidding provisions of Columbus City Code.
On February 25, 2011 the Jackson Pike Wastewater Treatment Plant entered into a service agreement for the hauling services of grit and grease (ED043299) in the amount of $20,000.00, with Waste Management of Ohio, Inc. The expiration date of this contract was February 29, 2012. On February 21, 2012 a new service agreement was created and posted for bid through the vendor services web site with an opening date of February 24, 2012. We did not receive any bids at that time. The service agreement was re-posted on February 29, 2012 with an opening date of March 5, 2012. There was one bid received at that time from Capital Waste & Recycling Services. That purchase order was certified and posted on March 8, 2012.
Capital Waste & Recycling Services delivered their dumpsters and began providing service on March 15, 2012. This created a 15 day period in which we had no other option than to continue to use Waste Management of Ohio, Inc. as they had their dumpsters already in place and were providing service to Jackson Pike WWTP. The total amount of all invoices that is owed to Waste Management of Ohio, Inc. is $4,462.90.
The Maintenance section of the Jackson Pike Wastewater Treatment Plant request that the Division of Sewerage and Drainage initiate legislation in the amount of $4,462.90 to establish a purchase order with Waste Management of Ohio, Inc. to cover the payment of all invoices related to this unavoidable situation.
Your approval of this request would be greatly appreciated and we will take all measures necessary to ensure that a mistake such as this will not occur in the future.
Emergency legislation is being requested so that a purchase order and subsequent payment can be made in timely manner.
Supplier: The Waste Management of Ohio, Inc. (CC #25-1673264, Expires 08/17/2013)
Fiscal Impact: $4,462.90
Title
To authorize the Director of Public Utilitites to establish a purchase order with Waste Management of Ohio, Inc. for the hauling services of grit and grease for the Division of Sewerage and Drainage, to waive the competitive bidding provisions of Columbus City Code per Section 329.27, to authorize the expenditure of $4,462.90 from the Sewerage System Operating Fund and to declare an emergency. ($4,462.90)
Body
WHEREAS, the personnel in the maintenance section ordered hauling services of grit and grease from the purchase order after it had expired, thereby creating a situation in which the section purchased, received and used the hauling services of grit and grease without a certified purchase order, and
WHEREAS, purchasing the hauling services of grit and grease without a certified purchase order has no defensible explanation. The maintenance section personnel made an honest mistake. Management has discussed the issue with them and has stressed to them the importance of insuring that they have a certified purchase order prior to ordering material in the future, and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage is requesting that the Director of Public Utilitites establish a purchase order in the amount of $4,462.90 to pay for the obligation owed to Waste Management of Ohio, Inc., PO Box 4648, Carol Stream, IL 60197-4648 to cover payment of invoices related to the inadvertent purchase of hauling services of grit and grease, and
WHEREAS, this ordinance is being submitted in accordance with Columbus City Code Section 329.27 to waive the provisions of competitive bidding, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to establish a purchase order with Waste Management of Ohio, Inc. so that payment can be made in a timely manner for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Utilitites be and is hereby authorized to establish a purchase order with Waste Management of Ohio, Inc. for the hauling services of grit and grease for the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $4,462.90 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605022, Object Level 1: 03, Object Level 03: 3419.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.