Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Resurfacing - General Engineering Contract 2008 #4 with Prime Engineering and Architecture, Inc, in the amount of $35,000.00.
This contract has been used for various projects that spent down the total value of the contract. These expenditures include a modification to update the design of the Roadway Improvements -Riverview Drive from Olentangy River Road -West Terminus project, it was necessary to modify the contract rather than a start a separate procurement effort due to the planned construction funding schedule.
This contract will be needed to allow the consultant to provide services during the construction of this project. Since Prime has knowledge of this project from the previous design work performed to update the plans it would not be cost efficient or timely to bid out the additional engineering work necessary for this project.
The original contract was $250,000.00 authorized by ordinance 0563-2008(EL008483).
Ordinance 0293-2010 authorized modification #1 to remove the 2 year timeframe for the contract.
Modification #2 in the amount of $50,000.00 was authorized by ordinance 0046-2011 for design of curb ramps constructed in association 2011 resurfacing projects.
Modification #3 in the amount of $125,000.00 was authorized by ordinance 0856-2011 for update of plans for the Roadway Improvements - Riverview Drive from Olentangy River Road -West Terminus project.
This ordinance authorizes modification #4 in the amount of $35,000.00 for the provision of design services during construction.
The total contract amount including this modification is $460,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime Engineering and Architecture, Inc.
2. CONTRACT COMPLIANCE
Prime Engineering (FBE, CC#: 31-1373357, Expiration Date: 2/10/14)
3. FISCAL IMPACT
Funds in the amount of $35,000.00 are available within the Street and Highway Improvement Fund, number 766 for this modification. A C.I.B. amendment is necessary to establish authority in the proper project detail for this modification.
4. EMERGENCY DESIGNATION
Emergency action is requested to maintain the project schedule for this project to provide services during the construction of this project this year.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with Prime Engineering and Architecture, Inc. in connection with the Resurfacing - General Engineering Contracts 2008 #4 contract; to amend the 2012 C.I.B; to authorize the transfer, appropriation and expenditure of $35,000.00 within the Street and Highway Improvement Fund for this purpose; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the Resurfacing - General Engineering Contract 2008 #4 with Prime Engineering and Architecture, Inc; and
WHEREAS, ordinance 0563-2008 authorized the Director of Public Service to enter into contract with Prime Engineering for the Resurfacing - General Engineering Contracts 2008 #4 contract(EL008483); and
WHEREAS, this contract was executed July 30, 2008 and approved by the City Attorney on July 30, 2008; and
WHEREAS, ordinance 0293-2010 authorized the Director of Public Service to modify the contract to remove the 2 year timeframe so that the remaining tasks issued within the contract may continue and to allow for the remaining contract funds be utilized; and
WHEREAS, ordinance 0046-2011 authorized the Director of Public Service to modify the contract for the design of curb ramps constructed in association with 2011 resurfacing projects, and other engineering analysis and reports; and
WHEREAS, ordinance 0856-2011 authorized the Director of Public Service to modify and increase the contract in the amount of $125,000.00 to update plans for the Roadway Improvements - Riverview Drive from Olentangy River Road -West Terminus project; and
WHEREAS, this ordinance authorizes modification #4 in the amount of $35,000.00 for services during construction and other engineering and anlaysis as needed for this consultant; and
WHEREAS, a satisfactory proposal has been submitted by Prime Engineering and Architecture, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract needs to be immediately modified so that funding can be made available to update plans for this project and maintain the current project schedule, thereby preserving the public health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008483 with Prime Engineering and Architecture, Inc. at 3000 Corporate Exchange Drive, Suite 600, Columbus, OH, 43231 in an amount up to $35,000.00, for engineering services during construction for the Roadway Improvements - Riverview Drive from Olentangy River Road - West Terminus project, and other engineering analysis and reports as needed.
SECTION 2. That the 2012 Capital Improvement Budget authorized by ordinance 0368-2012 be and is hereby amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
766 / 766999-100000 / Unallocated Balance (Street and Highway Carryover) / $3,943,273.00 / ($35,000.00) / $3,908,273.00
766 / 530282-100000 / Resurfacing (Street and Highway Carryover) / $0.00 / $35,000.00 / $35,000.00
SECTION 3. The sum of $35,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $35,000.00
SECTION 4. That the transfer of cash and appropriation within the Street and Highway Improvement Fund, no. 766, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $35,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 530282-100000 / Resurfacing / 06-6600 / 768200 / $35,000.00
SECTION 5. That for the purpose of paying the cost of this design modification, the sum of $35,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street & Highway Improvement Fund, No. 766, for the Division of Design and Construction, Dept.-Div. 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530282-100000 / Resurfacing / 06-6682 / 768200 / $35,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.